AI Medical Scribe and Dictation Features
Two products. One platform. Every feature physicians need to eliminate documentation burden.
HIPAA compliantAll EHRs supported99% medical accuracyNo contracts cancel anytime
VoiceboxMD Desktop Dictation Software
Real-time speech-to-text for Windows, Mac, and iOS. Dictate directly into any EHR text field with 99% medical accuracy.
Real-Time Medical Speech-to-Text
Speak naturally and watch your clinical notes appear instantly, formatted, punctuated, and medically accurate. VoiceboxMD transcribes in real-time directly into your EHR or the built-in clinical Notepad. No lag, no buffering. The engine runs lightweight alongside your EHR without competing for system resources.
100,000+ Medical Vocabulary
A specialized medical vocabulary engine trained on millions of clinical records across 100+ specialties. Drug names, ICD-10 codes, CPT codes, anatomical terms, surgical procedures, all recognized and spelled correctly the first time. Add custom terms for your practice, referring physicians, and clinic-specific language.
Custom Templates, Macros & Phrases
Create reusable templates for SOAP notes, progress notes, H&P, discharge summaries, and any specialty format. Build custom voice macros, say "insert template ROS" and your full review of systems populates instantly. Search, select, and apply any defined template with one click or voice command.
EHR-Agnostic Integration
VoiceboxMD works at the operating system level using intelligent cursor positioning, not as a plugin or browser extension. Place your cursor in any text field inside Epic, Cerner, Athena Health, Practice Fusion, eClinicalWorks, Kareo, NextGen, or any EHR and start dictating. If you can type in it, VoiceboxMD can dictate into it.
Hands-Free Voice Commands
Navigate your documentation without touching a keyboard. Use natural voice commands like "new paragraph," "new line," "insert template," and dozens more. Formatting commands handle capitalization, punctuation, and text structure automatically.
Cross-Platform: Windows, Mac & iOS
Dictate on your Windows 10/11 PC, Mac (Apple Silicon and Intel), iPhone, or iPad, your account, vocabulary, templates, and macros sync across every device. Record a voice memo on your phone between exam rooms; the transcribed note is waiting at your workstation.
Self-Learning AI Engine
The more you dictate, the smarter VoiceboxMD becomes. The self-learning AI continuously adapts to your unique speech patterns, accent, dictation pace, and documentation style. Accuracy improves automatically with every session, no manual training profiles, no voice enrollment sessions.
“Voicebox MD has been a fantastic tool to improve my workflow. I’m seeing more patients than before, my charts are always completed by the end of clinic, and I get to spend time with my family in the evenings.”
VB Virtual Scribe, AI Medical Scribe
Record your patient encounter on iOS. Get structured SOAP notes, billing codes, and clinical insights in 60 seconds. No manual dictation required.
Select Patient
Tap the Patients tab, search by name or add a new patient with name and date of birth. Your full patient list and encounter history travels with you.
Record Encounter
Tap Start Encounter and dictate your clinical findings after the patient leaves. Describe symptoms, observations, assessment, and plan in natural speech.
Review SOAP Notes
Within 60 seconds, your dictation is organized into a professional SOAP note (Subjective, Objective, Assessment, Plan) with suggested CPT and ICD-10 billing codes.
Export to EHR
Copy SOAP sections directly into your EHR from the web dashboard, or export as a professional PDF. Your charts are complete before your next patient walks in.
Automated SOAP Note Generation
VB Virtual Scribe transforms unstructured physician dictation into professionally formatted SOAP notes. Subjective findings, objective observations, clinical assessment, and treatment plan are separated, structured, and ready for your EHR.
CPT & ICD-10 Billing Code Suggestions
After processing your encounter, VB Virtual Scribe automatically suggests relevant CPT procedure codes and ICD-10 diagnosis codes based on the clinical content of your dictation, helping reduce claim denials caused by incomplete or inaccurate coding.
AI Clinical Insights & Patient Trajectory
Before seeing a returning patient, check their "Profile at a Glance" to view an AI-generated trajectory analysis, a summary of whether the patient is improving, stable, or declining based on previous encounters.
Live Transcription for In-Office & Telehealth
In-Office mode captures your microphone audio for post-visit single-speaker dictation. Telehealth mode captures both your voice and the call audio for remote patient encounters. Both produce high-accuracy transcription and AI-generated SOAP notes.
Web Dashboard for Desktop Review
Access all patient encounters from any desktop browser: SOAP notes, raw transcripts, billing codes, and patient history. Use the Copy buttons to paste individual SOAP sections directly into your EHR. Filter encounters by date, patient, status, or provider.
PDF Export & Documentation
Generate professional clinical reports as PDF documents directly from the iOS app. Each PDF includes the complete SOAP note, encounter metadata, patient information, and suggested billing codes in a clean, print-ready format.
Patient List Management
Maintain a searchable patient list with name and date of birth. Each patient profile stores their complete encounter history, AI-generated summaries, clinical trajectory, and all associated SOAP notes, accessible from both iOS and the web dashboard.
Calendar & Scheduling
Built-in appointment management lets your practice coordinate documentation with patient visits. View your daily schedule alongside encounter status to track which patients still need documentation and which charts are complete.
Staff Management & Practice Roles
Invite receptionist staff to help manage your practice workflow. Staff can add patients, schedule appointments, and organize encounters, while clinical documentation and SOAP note access remain restricted to authorized providers.
HIPAA-Compliant Security Built Into Every Layer
VoiceboxMD was built for healthcare from day one. Security is the architecture, not an afterthought.
AES-256 EncryptionAll patient data and audio recordings are encrypted at rest using AES-256 and in transit using TLS 1.3. Enterprise-grade encryption protects PHI at every stage of the documentation workflow.
BAA Included on Every PlanBusiness Associate Agreements are provided to every subscriber at no additional cost. No add-on fees, no surprise compliance costs.
Automatic Audio DeletionAfter your SOAP note is generated, audio is automatically deleted. Recordings are never stored permanently, only your text documentation persists.
Role-Based Access ControlClinical documentation and patient health information are visible only to authorized providers. Receptionist staff manage scheduling and intake without accessing clinical notes.
Secure AuthenticationSign in with Apple, clinical email and password, or cross-authentication with existing VoiceboxMD accounts. Session tokens are securely managed and expired.
Server Health MonitoringReal-time server status monitoring is built into the VB Virtual Scribe dashboard: system health, database connectivity, version info, and last health check.
Works With Every EHR, No Plugins Required
VoiceboxMD is EHR-agnostic. It works at the operating system level, not as a plugin or extension. Dictate into any text field on any software.
- Epic
- Cerner
- Athena Health
- Practice Fusion
- eClinicalWorks
- Kareo
- NextGen
- Allscripts
- DrChrono
- AdvancedMD
- MEDITECH
- Dentrix
- Eaglesoft
- Open Dental
- Curve Dental
And every other EHR or practice management system that accepts text input. Check EHR compatibility.
Compare VoiceboxMD Plans Side by Side
All plans include a free 7-day trial, no setup fees, HIPAA compliance with BAA, and cancel-anytime flexibility.
| Feature | Essential $49/mo | Power $79/mo | Premium $139/mo | VB Virtual Scribe |
|---|---|---|---|---|
| Real-Time Speech-to-Text | Yes | Yes | Yes | - |
| 100,000+ Medical Vocabulary | Yes | Yes | Yes | Yes |
| Custom Templates & Macros | Yes | Yes | Yes | - |
| EHR-Agnostic Integration | Yes | Yes | Yes | Copy to EHR |
| AI Medical Scribe (SOAP Notes) | - | Yes | Yes | Yes |
| CPT & ICD-10 Code Suggestions | - | - | Yes | Yes |
| AI Clinical Insights & Trajectory | - | - | Yes | Yes |
| Pre-Recorded Audio Upload | - | Yes | Yes | - |
| Live Transcription (In-Office & Telehealth) | - | - | - | Yes |
| Patient List & Encounter History | - | - | - | Yes |
| Web Dashboard | - | - | Yes | Yes |
| PDF Export | - | - | - | Yes |
| Staff Management & Roles | - | - | Yes | Yes |
| Superbill Automation | - | - | Yes | - |
| Devices Supported | 1 | Up to 3 | Unlimited | iOS + Web |
| HIPAA Compliant with BAA | Yes | Yes | Yes | Yes |
| Free Trial | 7 days | 7 days | 7 days | 7 days |
How VoiceboxMD Compares to Competitors
| Capability | VoiceboxMD | Dragon Medical One | Freed AI | Nuance DAX Copilot |
|---|---|---|---|---|
| Monthly Price | $49-$139 | $99-$200+ | $99+ | $600-$800+ |
| Annual Contract Required | No | Yes | No | Yes |
| Real-Time Dictation | Yes | Yes | - | - |
| AI SOAP Note Generation | Yes | - | Yes | Yes |
| Billing Code Suggestions | Yes | - | Yes | Yes |
| Mac Support | Yes | Limited | Web only | Web only |
| iOS Mobile App | Yes | Limited | Yes | Yes |
| Setup Time | Minutes | Weeks | Minutes | Weeks |
| BAA Included Free | Yes | Extra cost | Yes | Yes |
| Dictation + AI Scribe Combined | Both | Dictation only | Scribe only | Scribe only |
Ready to save 2+ hours daily on clinical documentation? Join thousands of physicians who document faster with VoiceboxMD.
Start free trialEvery Feature at a Glance
Desktop dictation, AI scribe, practice management, billing automation, security, and multi-platform support, all included.
Desktop Dictation
- Real-time speech-to-text transcription
- 100,000+ medical vocabulary terms
- Self-learning AI accuracy engine
- Custom templates (SOAP, H&P, progress notes)
- Custom phrases and voice macros
- Voice commands for formatting and navigation
- Clinical Notepad with auto-formatting
- Pre-recorded audio file upload (WAV, MP3, M4A)
AI Medical Scribe
- Automated SOAP note generation
- Post-visit single-speaker dictation
- In-office encounter recording
- Telehealth encounter recording
- Live transcription with real-time display
- Raw transcript review
- AI-structured clinical documentation
Medical Billing Automation
- CPT procedure code suggestions
- ICD-10 diagnosis code suggestions
- Billing codes derived from clinical content
- Superbill automation (Premium & VB Virtual Scribe)
- Code accuracy improves with dictation specificity
AI Clinical Insights
- Patient trajectory analysis (improving/stable/declining)
- Symptom tracking across encounters
- Vital sign trend monitoring
- Visit-over-visit clinical comparison
- AI-generated encounter summaries
- Profile at a Glance patient overview
- Clinical history synthesis
- Treatment response tracking
Practice Management
- Patient list with search
- Patient profiles with DOB
- Complete encounter history per patient
- Calendar and appointment management
- Staff management with role-based access
- Receptionist invitation and management
Platform & Security
- Windows 10/11 desktop app
- macOS (Apple Silicon & Intel) desktop app
- iOS & Android app (iPhone & iPad)
- Web dashboard
- HIPAA compliant with BAA included
- AES-256 encryption at rest, TLS 1.3 in transit
Trusted by Physicians Nationwide
“VoiceboxMD has become an essential tool for my practice. Helping us work smarter not just harder. It has given us a way to be more productive with AthenaHealth. My whole office loves it.”
“What I find most impressive is the recognition and proper spelling of medical terms and medications. I recommend it highly for any doctor to give it a free trial.”
“I find myself using it more and more, not just for lengthy consults, but for follow up appointment notes. Unlike templated notes, VoiceboxMD allows customization of each note with minimal extra time.”
Frequently Asked Questions About VoiceboxMD Features
What features does VoiceboxMD's AI medical scribe have?
VoiceboxMD's AI Medical Scribe, available through the VB Virtual Scribe iOS app and on the Power and Premium desktop plans, automatically generates structured SOAP notes from physician dictation. It produces CPT and ICD-10 billing code suggestions, AI-generated patient trajectory analysis, encounter summaries, symptom tracking, and vital trend monitoring. Notes are processed in approximately 60 seconds and can be exported as PDF or copied section-by-section into any EHR from the web dashboard.
What is the difference between VoiceboxMD Desktop Dictation and VB Virtual Scribe?
VoiceboxMD Desktop Dictation is real-time speech-to-text software for Windows, Mac, and iOS that transcribes your spoken words directly into any EHR text field as you speak. VB Virtual Scribe is a separate iOS app focused on AI-powered clinical documentation, you record a post-visit dictation or live encounter, and the AI generates complete SOAP notes with billing codes and clinical insights. Both products are HIPAA compliant and can be used together for a complete documentation workflow.
Does VoiceboxMD work with my EHR system?
Yes. VoiceboxMD is EHR-agnostic and works with all electronic health record systems including Epic, Cerner, Athena Health, Practice Fusion, eClinicalWorks, Kareo, NextGen, Allscripts, DrChrono, AdvancedMD, MEDITECH, Dentrix, Eaglesoft, Open Dental, and every other system that accepts text input. Desktop dictation uses intelligent cursor positioning to transcribe directly into any active text field. VB Virtual Scribe notes can be copied into your EHR from the web dashboard.
Can VoiceboxMD generate SOAP notes automatically?
Yes. VB Virtual Scribe generates structured SOAP notes automatically from your dictation, Subjective, Objective, Assessment, and Plan sections are separated and formatted without manual editing. The AI understands medical note conventions and produces chart-ready documentation in approximately 60 seconds. The VoiceboxMD clinical Notepad on Power and Premium plans also supports AI-assisted SOAP note formatting.
Does VoiceboxMD suggest CPT and ICD-10 billing codes?
Yes. After processing an encounter, VB Virtual Scribe automatically suggests relevant CPT procedure codes and ICD-10 diagnosis codes based on the clinical content of your dictation. The more specific and detailed your dictation, the more accurate the billing code suggestions. This feature helps reduce claim denials and streamline the billing workflow. Billing code suggestions are available on VB Virtual Scribe and the VoiceboxMD Premium desktop plan.
Is VoiceboxMD HIPAA compliant?
Yes. VoiceboxMD is fully HIPAA-compliant across all products and platforms. All voice data and transcribed text are encrypted in transit with TLS 1.3 and at rest with AES-256. Audio files are automatically deleted after transcription processing. Business Associate Agreements (BAA) are provided to every subscriber at no additional cost. Role-based access controls ensure patient health information is only visible to authorized providers.
How does VoiceboxMD compare to Dragon Medical One?
VoiceboxMD offers comparable 99% medical accuracy to Dragon Medical One at a fraction of the cost, plans start at $49/month versus Dragon's $99-$200+/month with required annual contracts. VoiceboxMD supports Mac, Windows, and iOS (Dragon dropped Mac support), includes mobile dictation with desktop sync, offers AI scribe capabilities for automated SOAP notes, and provides HIPAA compliance with BAA at no extra cost. Setup takes minutes versus weeks for Dragon's IT integration.
How accurate is VoiceboxMD medical dictation?
VoiceboxMD achieves 99% accuracy with medical terminology using a specialized vocabulary engine trained on millions of clinical records. The system recognizes 100,000+ medical terms across 100+ specialties, drug names, ICD-10 codes, CPT codes, anatomical terms, surgical procedures, and clinical abbreviations. The self-learning AI adapts to your voice, accent, and specialty over time, improving accuracy automatically with every dictation session.
Can I use VoiceboxMD for telehealth visits?
Yes. VB Virtual Scribe supports a dedicated Telehealth encounter mode that captures both your voice and the call audio during remote patient visits. The telehealth recording produces the same high-accuracy transcription and AI-generated SOAP notes as in-office encounters. This feature is available through the VB Virtual Scribe iOS app and the web dashboard.
Does VoiceboxMD work on Mac?
Yes. VoiceboxMD runs natively on macOS 11+ including all Apple Silicon Macs (M1, M2, M3, M4) and Intel-based Macs. The desktop dictation software provides real-time speech-to-text, medical vocabulary, custom templates, and EHR integration on Mac at the same level as Windows. The iOS companion app syncs notes between your iPhone and Mac.
What medical specialties does VoiceboxMD support?
VoiceboxMD supports all medical and dental specialties including family medicine, internal medicine, cardiology, dermatology, orthopedics, psychiatry, pediatrics, OB/GYN, endocrinology, neurology, gastroenterology, pulmonology, ophthalmology, ENT, general dentistry, periodontics, oral surgery, veterinary medicine, and more. The AI engine recognizes specialty-specific terminology and you can add custom terms for your practice.
Does VoiceboxMD offer a free trial?
Yes. All VoiceboxMD desktop dictation plans include a 7-day free trial (14 days on annual billing) with full access to all features. VB Virtual Scribe also offers a 7-day free trial through the iOS App Store. No long-term contracts are required on any product. You can cancel anytime.
Stop charting after hours. Start dictating smarter.
Desktop dictation from $49/month. AI Virtual Scribe priced in the App Store. Both include a free 7-day trial.
Start free trial