VoiceboxMD

AI charting software

AI Charting That Drafts the Clinical Note From the Visit

VoiceboxMD records the visit and writes the first draft of the clinical note: SOAP, H&P, or your own template. You review it, the desktop app puts it in the EHR field you are in, and you sign it. From $49 per provider per month.

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$49/mo ambient AI scribe includedSOAP, H&P or your own templateAny EHR field from the desktop appBAA included on every plan

What AI Charting Is

AI charting, also called AI clinical notes, means software writes the first draft of your note so you edit instead of type. The common form today is an ambient AI scribe: it records the conversation with the patient, transcribes it, and organizes it into the sections of a clinical note. The clinician stays responsible for the note. You check it, fix it, and sign it.

The reason it exists is documentation time. In a study of 142 family physicians, the EHR took 5.9 hours of an 11.4-hour workday, and clerical work such as documentation and order entry was nearly half of that. Health systems that have rolled out ambient scribes report time saved and less burnout:

  • 5.9 hours

    of an 11.4-hour workday spent in the EHR by primary care physicians, including 1.4 hours after clinic. Documentation and other clerical work was 44% of that time.

    Arndt et al., Annals of Family Medicine, 2017

  • 15,791 hours

    fewer hours spent on notes, estimated across 7,260 Permanente physicians who used ambient AI scribes in 2,576,627 patient encounters from October 2023 to December 2024, compared with nonusers.

    Tierney et al., NEJM Catalyst, 2025

  • 51.9% to 38.8%

    drop in burnout among 263 clinicians in six health systems after 30 days with an ambient AI scribe (before-and-after survey, no control group).

    Olson et al., JAMA Network Open, 2025

These are results from other organizations’ ambient scribe programs, not measurements of VoiceboxMD. Full citations are in the sources below. For how the category works and how vendors differ, see ambient clinical documentation.

From the Visit to the Chart in Four Steps

The same steps on every plan. The visit needs to be at least 15 seconds long.

  • Record the visitStart the ambient scribe on Mac or Windows, in the web app, or on an iPhone or Android phone, and talk with the patient as you normally would.
  • Get a structured draftThe conversation is transcribed and organized into the note format you chose: SOAP, H&P, or a template you wrote.
  • Review and editRead the draft, correct anything that is wrong or missing, and add what only you know.
  • Put it in the chartFrom the desktop app, place the whole note or one section at a time into the EHR field you are in. Then you sign it in your EHR.

What the Draft Looks Like

Two short examples, written for this page to show the shape of a draft. They are illustrative, not a real patient and not a copy of a real output. Your notes follow the format you pick and what was said in the room.

Illustrative example

SOAP note

Subjective. 54-year-old with 3 days of productive cough and low-grade fever to 100.4 F. Mild shortness of breath on stairs. No chest pain. Non-smoker. Taking lisinopril 10 mg daily.

Objective. T 99.9 F, HR 92, BP 132/84, SpO2 96% on room air. Crackles at the right base. No wheeze.

Assessment. Suspected community-acquired pneumonia, right lower lobe, outpatient-appropriate.

Plan. Chest X-ray today. Start antibiotic per clinician choice. Return precautions reviewed. Follow up in 48 to 72 hours or sooner if worse.

Illustrative example, excerpt

H&P note (5 of 11 sections)

Chief Complaint. Right knee pain for 6 weeks.

History of Present Illness. Gradual onset after a long hike. Worse on stairs and after sitting. No locking. Swelling at the end of the day. Ibuprofen helps partly.

Medications. Ibuprofen 400 mg as needed.

Physical Examination. Small effusion. Tender at the medial joint line. Full extension, flexion to 120 degrees. Ligaments stable.

Assessment. Medial knee pain, possible degenerative meniscal tear versus early osteoarthritis.

SOAP and H&P are built in. Any other format, such as DAP or BIRP for behavioral health, a procedure note, or your clinic’s own layout, can be set up as a custom template with its own sections and instructions. You can keep up to 50. Templates are written in the web or phone app and can be picked on any device.

How the Draft Gets Into the Chart

VoiceboxMD does not connect to your EHR or read what is in it. The desktop app puts text where your cursor is, the same way you would paste it, so it works in Epic, athenahealth, eClinicalWorks, Cerner and other EHRs without an integration project.

  • Desktop app (Mac and Windows)

    Click into the EHR field and press Cmd+Option+0 on a Mac or Ctrl+Alt+0 on Windows to paste the whole note. Press 1 to 9 with the same keys to paste one section, so the Assessment can go in one box and the Plan in another. Live dictation types at your cursor the same way. It works in any EHR field that accepts pasted text, with no EHR integration project.

  • Web app

    Copy the whole note or one section, print it, or save it as a PDF from the browser. The web app does not type into your EHR.

  • iPhone and Android

    Copy the note or send it with the share sheet. A visit recorded on the phone also shows up in the desktop app, where you can place it in the chart. The phone can also act as the desktop app’s microphone.

Prefer to dictate some notes yourself? Live dictation is on every plan too. See medical charting software for the dictation side.

You Review It. You Sign It.

An AI draft can mishear a word, miss something that was said, or put a finding in the wrong section. Read every note before it goes in the chart, and edit it as you would a resident’s draft.

VoiceboxMD never signs, saves or files a note in your EHR. It pastes text only into the field you chose. Signing stays with you.

Two things make drafts easier to check. Custom vocabulary lets you add the drug names, procedures and practice terms you use, so they are recognized. On Premium, the app learns the edits you keep making (after 10 notes) and applies them as written rules you can read, change or switch off.

Privacy and the BAA

  • BAA on every plan

    A Business Associate Agreement is included with every VoiceboxMD plan, at no extra cost.

  • Audio kept 7 days

    Visit audio is deleted automatically 7 days after it is recorded, and each deletion is logged. Your finished notes stay in your account.

  • No patient data in analytics

    Audio and transcripts are processed to produce the note. No patient information is sent to website or app analytics.

Try it on your own visits. The trial is 7 days on monthly billing, 14 on annual, and your card is not charged until it ends.

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Plans and Price

Every plan includes the ambient scribe and AI note drafting. Per provider, per month.

Essential

$49 /mo

AI charting for every visit.

Try Essential
  • Ambient AI scribe on desktop, web, iOS and Android
  • SOAP, H&P and your own note templates
  • Desktop places the note, whole or by section, into the EHR field you are in
  • Live dictation into any EHR field (desktop)
  • Macros, dictation templates and custom vocabulary

Power

$79 /mo

The paperwork around the note.

Try Power
  • Everything in Essential
  • ICD-10 and CPT code suggestions, each with the supporting text
  • Superbill (web app)
  • Referral letter, prior-auth letter, after-visit summary, orders checklist
  • Upload pre-recorded audio in the web app (10 a day, up to 60 minutes each)

Premium

$99 /mo

Drafts that read like you wrote them.

Try Premium
  • Everything in Power
  • A writing style learned from your own edits, after 10 notes, set up in the web app
  • You can read, edit or switch off every learned rule

Monthly prices shown. Compare every feature on the pricing page, or see what other AI scribes charge and how they compare.

AI Charting, Frequently Asked Questions

What is AI charting?

AI charting is software that writes the first draft of a clinical note for you. An ambient AI scribe records the visit, turns the conversation into text, and organizes it into a note format such as SOAP or H&P. You review and edit the draft, then put it in the chart and sign it. With VoiceboxMD the ambient scribe is part of every plan, from $49 per provider per month.

What note formats can VoiceboxMD write?

SOAP (Subjective, Objective, Assessment, Plan) and H&P (11 sections, from Chief Complaint to Plan) are built in. You can also write up to 50 of your own templates with their own sections and instructions, which is how practices set up formats such as DAP or BIRP for behavioral health, or a procedure note. Ambient notes are generated in English.

How does the note get into my EHR?

In the desktop app for Mac and Windows, click into the EHR field and press Cmd+Option+0 (Mac) or Ctrl+Alt+0 (Windows) to paste the whole note, or Cmd+Option or Ctrl+Alt with 1 to 9 to paste one section at a time. The web app and the phone apps let you copy or share the note instead; they do not type into the EHR. On a Mac, the desktop app needs the Accessibility permission to paste.

Does it work with Epic, athenahealth and other EHRs?

Yes, in the sense that the desktop app pastes into whatever field you have selected, so it works in Epic, Cerner, athenahealth, eClinicalWorks and other EHRs without an integration project. It does not connect to your EHR through an API, does not read what is in the chart, and does not click, save or sign anything in it.

Can I trust the AI-generated note?

Treat it as a draft. It can mishear a word, miss something that was said, or put a detail in the wrong section, so read every note before it goes in the chart. VoiceboxMD never signs or files a note: you place it, you edit it, and you sign it in your EHR. Custom vocabulary helps it get drug names and practice terms right.

Is AI charting HIPAA compliant? What happens to the audio?

A Business Associate Agreement is included on every VoiceboxMD plan. Visit audio is kept for 7 days and then deleted automatically, with each deletion logged. The finished notes stay in your account. No patient information is sent to the website or app analytics.

Is VoiceboxMD a SOAP note generator?

Yes. Record the visit and the ambient scribe produces a SOAP note, or an H&P or your own template if you prefer. In the web app you can also dictate or type rough notes and use AI Format to restructure them into the template you choose.

How much does AI charting software cost?

VoiceboxMD is $49, $79 or $99 per provider per month, and every plan includes the ambient scribe and AI note drafting. The free trial is 7 days on monthly billing and 14 days on annual, on the plan you choose. A card is collected at sign-up and is not charged during the trial. There is no annual contract on monthly billing.

Sources

  1. Arndt BG, Beasley JW, Watkinson MD, et al. Tethered to the EHR: Primary Care Physician Workload Assessment Using EHR Event Log Data and Time-Motion Observations. Annals of Family Medicine, 2017;15(5):419-426. Read the study in Annals of Family Medicine.

  2. Tierney AA, et al. Ambient Artificial Intelligence Scribes: Learnings after 1 Year and over 2.5 Million Uses. NEJM Catalyst, 2025;6(5). Read the study in NEJM Catalyst.

  3. Olson KD, et al. Use of Ambient AI Scribes to Reduce Administrative Burden and Professional Burnout. JAMA Network Open, 2025;8(10):e2534976. Read the study in JAMA Network Open.

Sources checked 2026-10-05.

Let the visit write the first draft.

Ambient AI scribe and live dictation on every plan, from $49 a month. BAA included, cancel anytime.

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