Top Medical Dictation Software

VoiceboxMD is cloud-based medical dictation and ambient AI scribe software for clinicians. Speak naturally into a microphone on your computer or phone. In the desktop app, the text is pasted at the cursor in EHR systems such as Epic, Cerner, athenahealth, eClinicalWorks and Practice Fusion. Recognition uses a medical speech model, plus custom vocabulary for the terms you use. It also includes a Clinical Notepad for structured SOAP and H&P notes, customizable macros and templates, and sync between mobile and desktop.

VoiceboxMD is EHR-agnostic. It works with any EHR that accepts keyboard input, including Epic, Cerner, athenahealth, eClinicalWorks, Practice Fusion, Kareo, NextGen, AdvancedMD, and DrChrono. The desktop app places dictated text directly into the active field, with no copy-paste on your part.

Yes. VoiceboxMD runs natively on Windows 10+, macOS 12 or later (Apple Silicon and Intel Macs), iOS 13 or later and Android, and there is a web app. Dictate patient notes on your iPhone between exam rooms, and transcribed notes sync automatically to your Mac or PC workstation. All data is encrypted and HIPAA-compliant across every device.

VoiceboxMD pastes text at the cursor of whatever window has focus. Inside a Citrix, VMware or Remote Desktop session, that works only if the remote client passes the paste through, so test it in your own environment during the trial.

VoiceboxMD supports built-in laptop microphones, USB headsets, and professional-grade desktop microphones. Most modern built-in microphones work well for daily clinical use. For noisy clinic environments, a USB noise-cancelling headset is recommended for best accuracy. The iOS app uses your iPhone microphone. Recommended options: https://voiceboxmd.com/ehr-emr-dictation/supported-microphones/.

VoiceboxMD uses a medical speech model built for clinical English, so drug names, anatomical terms, procedures and clinical abbreviations are recognized out of the box. Add your practice's own terms, such as names, local drugs and abbreviations, to custom vocabulary so they are recognized too. Your specialty setting adds a starter set of terms for your field.

VoiceboxMD's speech recognition handles a wide range of English accents. It does not adapt to your individual voice over time, so if a word keeps coming out wrong, add it to your custom vocabulary. The free trial is the best way to test it with your own voice.

VoiceboxMD has 20 specialty settings, including primary care and family medicine, cardiology, pulmonology, psychiatry, orthopedics, dermatology, gastroenterology, neurology, OB/GYN, endocrinology, nephrology, ENT, radiology, surgery, pediatrics, dental, chiropractic, veterinary, and prosthetics and orthotics. Your specialty setting adds a starter vocabulary for your field, and you can add custom terms for your practice.

Yes. VoiceboxMD offers both traditional medical dictation and an ambient AI scribe. The scribe listens to the visit through your device's microphone, then generates a structured SOAP or H&P note, or a note in your own template. Every plan from $49/mo includes the ambient AI scribe in the Windows, Mac, iOS, Android and web apps; Power ($79/mo) adds ICD-10 and CPT code suggestions, pre-recorded audio upload in the web app, and the letters and summaries around the visit.

It depends on how you chart today, so measure it on your own clinic days during the free trial. Published research on ambient AI scribes gives a guide: at The Permanente Medical Group, 7,260 physicians used AI scribes in about 2.5 million visits in the first year, and the time saved in notes was estimated at 15,791 hours (Tierney et al., NEJM Catalyst, 2025). At Mass General Brigham, the share of clinicians reporting burnout fell from 50.6% to 29.4% after 42 days with an ambient scribe (You et al., JAMA Network Open, 2025). These are results for AI scribes in general, not measurements of VoiceboxMD.

Three plans are available: Essential at $49/mo (the ambient AI scribe with no monthly note cap, plus real-time dictation with a medical vocabulary, macros and templates), Power at $79/mo (adds ICD-10 and CPT code suggestions, referral and prior-auth letters, after-visit summaries and pre-recorded audio upload), and Premium at $99/mo (adds a writing style learned from your own edits). Annual billing saves up to 8%. All plans include a free trial, no setup fees, HIPAA compliance with BAA, and live support. Cancel anytime. Compare plans: https://voiceboxmd.com/pricing/.

Yes. VoiceboxMD publishes its price, from $49/mo, billed monthly or annually; Microsoft does not publish Dragon prices, and Dragon is sold through Microsoft and its resellers. VoiceboxMD runs natively on Mac and Windows, includes mobile dictation with desktop sync, AI-powered SOAP generation, and HIPAA compliance with BAA at no extra cost. Setup is typically under 5 minutes with minimal IT overhead.

Yes. VoiceboxMD is HIPAA-compliant across desktop, mobile, and web. Voice data and transcribed text are encrypted in transit with TLS 1.3 and at rest with AES-256. Audio files are deleted automatically within 7 days. A Business Associate Agreement (BAA) is included with every subscription at no additional cost, and role-based access controls restrict PHI access to authorized users.

No. VoiceboxMD does not use patient audio or transcribed text to train its AI models. Audio files are deleted automatically within 7 days. Clinical data is not shared with third parties for model training and is retained only as needed to deliver the service.

Yes. Monthly plans include a 7-day free trial of the plan you choose. Annual plans include a 14-day free trial. A card is collected at checkout and is not charged during the trial. No setup fees, no contracts, cancel anytime. Start your free trial: https://voiceboxmd.com/try/.

Absolutely. Beyond clinical notes, VoiceboxMD works with applications that accept keyboard input, including Microsoft Word, Outlook, Google Docs, and other desktop productivity tools. Dictate emails, referral letters, correspondence, and administrative documents hands-free.