Dental Dictation Software

VoiceboxMD works with every dental practice management system and EHR on the market. This includes Dentrix, Eaglesoft, Open Dental, Curve Dental, DentiMax, Practice-Web, Dentrix Ascend, Denticon, RxNT, and SolutionReach, plus any server-based dental software.

Because VoiceboxMD works at the operating system level (not as a plugin), it dictates into any active text field on your screen. This means it also works in Microsoft Word, Outlook, Gmail, insurance portals, and referral letter templates. If you can type in a field, VoiceboxMD can dictate into it.

Scenario: You use Dentrix for charting but need to write a referral letter in Word and send a pre-authorization email through your insurance portal. VoiceboxMD handles all three, same software, same voice, no switching tools.

Both VoiceboxMD and Dragon Medical One use speech recognition built for clinical terminology. The key differences come down to price, how you buy, and included features:

Price: VoiceboxMD publishes its price, from $49/month ($588/year). Microsoft does not publish Dragon prices; Dragon is sold through Microsoft and its resellers.

HIPAA compliance: VoiceboxMD includes a BAA with every subscription at no extra cost.

Setup: VoiceboxMD installs in under 2 minutes with zero IT involvement, and you can start a free trial online. Microsoft directs Dragon buyers to contact a representative.

AI Scribe: every VoiceboxMD plan includes the AI Medical Scribe that auto-generates SOAP notes, plus perio assessments and treatment summaries from your own custom templates, from $49/month. Microsoft's ambient scribe is Dragon Copilot; Dragon Medical One is dictation.

Mobile: VoiceboxMD includes iOS mobile dictation with desktop sync.

Scenario: if you are pricing Dragon, ask for a written quote per dentist per year and whether the BAA is included, then compare it with VoiceboxMD Essential at $588 a year with the BAA included.

For drug names and dental terminology, yes. VoiceboxMD uses a medical speech model that recognizes prescription drug names, periodontal terminology (pocket depths, bleeding on probing, clinical attachment loss, furcation classifications), endodontic and restorative terms, and oral surgery vocabulary. The Dental specialty setting adds a starter vocabulary of dental terms. CDT codes are not suggested automatically (code suggestions on Power and Premium cover ICD-10 and CPT), but you can add the CDT codes you dictate often to your custom vocabulary.

You can add the custom terms your practice uses to your vocabulary at any time.

Scenario: During a hygiene exam, you dictate 'Patient presents with generalized moderate chronic periodontitis. Probing depths of 4-5mm in the posterior sextants with bleeding on probing in teeth 3, 14, 19, and 30. Recommend SRP quadrants 1 and 4.' VoiceboxMD captures every term accurately, no corrections needed.

VoiceboxMD's perio charting feature allows dentists and hygienists to call out pocket depths, bleeding points, recession measurements, and furcation involvement hands-free while probing. Instead of stopping to type or rely on an assistant to record numbers, you speak the findings and VoiceboxMD enters them directly into your charting software.

This removes the communication errors that happen when one person probes and another records.

Yes. VoiceboxMD is purpose-built for healthcare and meets all HIPAA requirements for protecting patient health information (PHI). Here is exactly what that includes:

All voice data is encrypted with AES-256 at rest and TLS 1.3 in transit. Audio is deleted automatically within 7 days. Patient data is never used to train public AI models. A signed Business Associate Agreement (BAA) is provided to every subscriber at no additional cost.

This matters for dental practices because consumer dictation tools (like Apple Dictation, Google Voice Typing, or Otter.ai) do not meet HIPAA requirements and can expose your practice to compliance violations and fines. VoiceboxMD eliminates that risk.

It depends on how much of your charting you type today, so measure it during the free trial: time a normal clinic day before you start, then time one with dictation and the AI scribe.

We do not publish an average for dentists, because we have not measured one. What changes is where the time goes: you speak the note while it is fresh instead of typing it at the end of the day, and the AI scribe drafts structured notes for you to review.

Plans are $49, $79 or $99 per month, with a 7-day free trial on monthly billing and 14 days on annual.

Yes. VoiceboxMD includes a full-featured iOS app for iPhone and iPad. Dictate patient encounter summaries between operatories, during lunch, or from home. Notes are processed instantly and sync automatically to your Mac or Windows workstation, ready to paste into your dental EHR.

VoiceboxMD offers three plans designed for different dental practice needs:

Essential ($49/month): The ambient AI scribe with no monthly note cap, real-time speech-to-text dictation, custom vocabulary, custom macros and templates. Best for solo practitioners who want the visit documented without charting after hours.

Power ($79/month): Everything in Essential plus ICD-10 and CPT code suggestions, referral and prior-auth letters, after-visit summaries, orders checklists, and pre-recorded audio upload in the web app. Best for dentists who want the paperwork around the visit written too.

Premium ($99/month): Everything in Power plus a writing style learned from your own edits (it takes effect after 10 notes). Best for practices that want the chart closed before they leave the room.

All plans include a free trial, HIPAA compliance with BAA, all future updates, and live support. No setup fees. No contracts. Cancel anytime.

Yes. VoiceboxMD works in any text field on your computer, not just your dental EHR. Use it to dictate referral letters to specialists, insurance pre-authorization narratives, patient recall emails, disability documentation, treatment plan summaries, or any document that normally requires typing.

No. VoiceboxMD works with your computer's built-in microphone or any USB headset. It uses a medical speech model plus your custom vocabulary.

That said, dental operatories can be noisy, suction, handpieces, adjacent conversations, and patient chatter all create background noise. If you plan to dictate chairside during procedures, a dedicated USB headset or noise-canceling microphone will improve accuracy even further.

For dictating between patients in quieter settings (your office, hallway, break room), your built-in mic work perfectly.

Under 2 minutes. Download VoiceboxMD after creating your account for Mac or Windows, or from the App Store for iOS. Install the application, and start dictating immediately.

There is no IT department involvement, no server configuration, no API integrations, and no marketplace installations. VoiceboxMD works at the operating system level, so it's compatible with your dental EHR from the moment you install it.

Yes to both. There are no contracts and no cancellation fees.

All software updates, including new dental vocabulary, feature improvements, AI model upgrades, and security patches, are included at no extra cost for the duration of your subscription. You always have the latest version.