Pricing

Medical dictation software converts a physician's spoken words into written clinical text in real time. VoiceboxMD is a cloud-based medical dictation app that uses a medical speech recognition model. Place your cursor in any text field, inside your EHR, a notes application, or any software that accepts typed input, activate dictation with a keyboard shortcut or microphone control, and speak naturally. Your words appear as formatted, punctuated clinical text with no perceptible lag. VoiceboxMD operates at the OS level using intelligent cursor positioning, which means it works with every EHR system without requiring plugins, IT involvement, or marketplace installation.

Yes. VoiceboxMD is built exclusively for healthcare and meets all HIPAA requirements for protecting PHI. Every voice transmission is encrypted with TLS 1.3 in transit. All stored data uses AES-256 encryption at rest. Audio files are deleted automatically within 7 days. A Business Associate Agreement (BAA) is provided to every subscriber at no additional cost. Role-based access controls ensure PHI is visible only to authorized providers. Unlike consumer speech-to-text tools such as Apple Dictation or Google Voice Typing, VoiceboxMD is purpose-built medical transcription software that meets the security standards healthcare organizations require.

Yes. VoiceboxMD is one of the few professional medical dictation software options with full native Mac support. It runs on macOS 12 (Monterey) or later and is optimized for Apple Silicon processors (M1, M2, M3, M4) as well as Intel-based Macs. Install by dragging the app to your Applications folder, setup takes under 5 minutes. Every feature available on Windows works identically on Mac: real-time medical speech-to-text, the clinical Notepad with Format and Insert voice commands, AI Medical Scribe, custom templates, and EHR integration via intelligent cursor positioning. VoiceboxMD is currently the best medical dictation and AI scribe software for Mac for physicians on Apple hardware.

VoiceboxMD uses a medical speech model built for clinical English. It recognizes drug names, anatomical terminology, surgical procedures, and clinical abbreviations out of the box. Its 25 specialty settings each add a starter vocabulary, and you can expand the vocabulary with custom terms specific to your practice. It does not adapt to your individual voice over time, so a term that keeps coming out wrong belongs in your custom vocabulary. This is what separates clinical-grade medical speech recognition software from consumer dictation tools that routinely misinterpret medical terminology.

VoiceboxMD combines three capabilities that most competitors offer separately: real-time medical speech-to-text dictation, an AI Medical Scribe that generates structured SOAP notes from encounters, and a clinical Notepad that formats raw dictation into polished documentation with a single voice command. It is EHR-agnostic, working with Epic, Cerner, athenaHealth, Practice Fusion, eClinicalWorks, and every other system that accepts typed input. Pricing starts at $49/month with no annual contract. HIPAA compliance with BAA is included on every plan at no additional charge.

Yes. VoiceboxMD includes mobile apps for iOS and Android that let you dictate patient notes on your iPhone or iPad between exam rooms, during rounds, or on house calls. Notes sync automatically to your Mac or Windows workstation. By the time you sit down at your desk, documentation is ready to review and move into your EHR. All mobile data is encrypted in transit and at rest.

Consumer voice-to-text tools like Apple Dictation, Google Voice Typing, or Windows Speech Recognition are designed for everyday language. They consistently misinterpret medical terminology, confusing "hypertension" with "high attention" or "metformin" with "met for men." Dictation for doctors requires a medical vocabulary engine trained on clinical language, accurate recognition of drug names and dosages, HIPAA-compliant data handling, and workflow integration with EHR systems. VoiceboxMD is built specifically for this use case, with a medical speech model, custom vocabulary, real-time clinical formatting, and encrypted transcription that meets healthcare compliance standards.

Yes. VoiceboxMD is EHR-agnostic and integrates with every electronic health record system including Epic, Cerner, athenaHealth, Practice Fusion, eClinicalWorks, Kareo, NextGen, Allscripts, and MEDITECH. Because VoiceboxMD operates at the operating system level using intelligent cursor positioning, not as a browser extension or EHR plugin, it works in any text field across any application. Inside a Citrix or Remote Desktop session, it works only if the remote client passes the paste through, so test it during the trial. No IT department involvement, no HL7 interfaces, and no marketplace installation are required. Setup takes under 5 minutes.

VoiceboxMD is lightweight and cloud-based. Windows: Windows 10 or Windows 11 (including 24H2 update), 4 GB RAM minimum, a microphone (built-in, USB headset, or professional handheld such as a Philips SpeechMike), and an internet connection. Mac: macOS 12 (Monterey) or later, supports Apple Silicon (M1 to M4) and Intel processors. Mobile: iOS 13 or later for iPhone and iPad, and Android. For better accuracy in noisy environments, we recommend either a Samson Go Mic or Philips SpeechMike. The built-in laptop microphone works well in quiet settings. Chat with us at https://voiceboxmd.com/call/ if you have any questions.

Yes. VoiceboxMD works with popular Mac and Windows applications including Microsoft Word, Outlook, Excel, Google Docs, and any software that accepts typed input. Dictate clinical notes, emails, reports, referral letters, and more with real-time transcription. Because VoiceboxMD operates at the OS level, it adapts to your workflow, whether you are drafting patient documentation in your EHR or sending correspondence through your email client.

Every VoiceboxMD plan includes access to live chat and email support. Power and Premium plans receive priority response times within 4 hours. Essential plan users receive responses within 24 hours. All plans include free software updates, ensuring you always have the latest features and improvements with no hidden fees or upgrade charges.

Getting started takes minutes. Sign up, download the application for your device (Windows, Mac, iOS or Android) or use the web app, launch, and begin dictating immediately. There are no setup fees, no contracts, and no complex onboarding. Every plan includes a free trial of the plan you choose (7 days on monthly billing, 14 on annual), so you can experience the time savings risk-free before committing.

The difference is how much of the visit each plan finishes. Essential Plan ($49/month): the ambient AI scribe on unlimited visits, plus real-time dictation into any EHR field, custom templates and macros. Power Plan ($79/month): adds the paperwork around the visit, ICD-10 and CPT codes pulled from the note, referral and prior-authorization letters, after-visit summaries and patient instructions, an orders checklist and pre-recorded audio upload. Premium Plan ($99/month): adds Chart Fill, which places your finished note across the chart section by section, guided setup of your note form, patient continuity so each visit opens with the interval history already written, and a writing style learned from your edits.

Choose the Power Plan if you want the paperwork around the visit written too. Essential already includes the ambient AI scribe; Power adds: (1) Billing codes: ICD-10 and CPT code suggestions, pulled from the note. (2) Letters and summaries: referral and prior-auth letters, after-visit summaries and patient instructions, and an orders checklist. (3) Audio Uploads: Record a patient visit on any voice recorder or phone app while offline, then upload the file (WAV, MP3, M4A) in the web app for transcription.

Yes, and so does every plan. The ambient AI scribe is included from Essential: place your device on the desk, have a natural conversation with the patient, and the AI filters out the small talk to generate a structured SOAP note shaped to your selected template. Premium adds Chart Fill, which places that finished note across the chart section by section, plus patient continuity and notes that learn your edits.

Absolutely. There are no contracts. You can start on the Essential plan, which already includes the ambient AI scribe, and upgrade to Power or Premium later for billing codes, letters and Chart Fill. To change plans, contact us or manage your subscription from your account.

No. All plans are month-to-month with zero setup fees. We believe you should stay because the software works, not because you are locked in. Every plan includes a free trial (7 days on monthly billing, 14 on annual) so you can experience the time savings risk-free.

Yes. All future updates and feature improvements are included at no additional cost on every plan. You may cancel at any time with no penalty, cancellation fee, or additional charge.

Yes. To change plans, contact us or manage your subscription from your account. There is no contract, so you are never locked into a plan.