Pricing

Yes. VoiceboxMD is built exclusively for healthcare and meets all HIPAA requirements for protecting PHI. Every voice transmission is encrypted with TLS 1.3 in transit. All stored data uses AES-256 encryption at rest. Audio files are automatically deleted after transcription processing. A Business Associate Agreement (BAA) is provided to every subscriber at no additional cost. Role-based access controls ensure PHI is visible only to authorized providers. Unlike consumer speech-to-text tools such as Apple Dictation or Google Voice Typing, VoiceboxMD is purpose-built medical transcription software that meets the security standards healthcare organizations require.

Yes. VoiceboxMD is one of the few professional medical dictation software options with full native Mac support. It runs on macOS 11+ (Big Sur and later) and is optimized for Apple Silicon processors (M1, M2, M3, M4) as well as Intel-based Macs. Install by dragging the app to your Applications folder, setup takes under 5 minutes. Every feature available on Windows works identically on Mac: real-time medical speech-to-text, the clinical Notepad with Format and Insert voice commands, AI Medical Scribe, custom templates, and EHR integration via intelligent cursor positioning. VoiceboxMD is currently the best medical dictation and AI scribe software for Mac for physicians on Apple hardware.

VoiceboxMD achieves 99% transcription accuracy across 100,000+ medical terms spanning 100+ clinical specialties. The medical voice recognition software recognizes drug names, ICD-10 codes, CPT codes, anatomical terminology, surgical procedures, and clinical abbreviations. A self-learning AI engine adapts to your voice, accent, and specialty-specific language over time, improving accuracy with every session. You can also expand the vocabulary with custom terms specific to your practice. This level of precision is what separates clinical-grade medical speech recognition software from consumer dictation tools that routinely misinterpret medical terminology.

VoiceboxMD combines three capabilities that most competitors offer separately: real-time medical speech-to-text dictation, an AI Medical Scribe that generates structured SOAP notes from encounters, and a clinical Notepad that formats raw dictation into polished documentation with a single voice command. It is EHR-agnostic, working with Epic, Cerner, athenaHealth, Practice Fusion, eClinicalWorks, and every other system that accepts typed input, including Citrix, VMware, and remote desktop environments. Pricing starts at $49/month with no annual contract, compared to $299+/month for competing AI scribe platforms. HIPAA compliance with BAA is included on every plan at no additional charge.

Yes. VoiceboxMD includes a mobile app for iOS that lets you dictate patient notes on your iPhone or iPad between exam rooms, during rounds, or on house calls. Notes sync automatically to your Mac or Windows workstation. By the time you sit down at your desk, documentation is ready to review and move into your EHR. All mobile data is HIPAA-compliant and encrypted end-to-end between devices.

Consumer voice-to-text tools like Apple Dictation, Google Voice Typing, or Windows Speech Recognition are designed for everyday language. They consistently misinterpret medical terminology, confusing “hypertension” with “high attention” or “metformin” with “met for men.” Dictation for doctors requires a medical vocabulary engine trained on clinical language, accurate recognition of drug names and dosages, HIPAA-compliant data handling, and workflow integration with EHR systems. VoiceboxMD is built specifically for this use case, with 100,000+ medical terms, real-time clinical formatting, and encrypted transcription that meets healthcare compliance standards.

Yes. VoiceboxMD is EHR-agnostic and integrates with every electronic health record system including Epic, Cerner, athenaHealth, Practice Fusion, eClinicalWorks, Kareo, NextGen, Allscripts, and MEDITECH. Because VoiceboxMD operates at the operating system level using intelligent cursor positioning, not as a browser extension or EHR plugin, it works in any text field across any application, including virtualized environments like Citrix, VMware, and Windows Remote Desktop. No IT department involvement, no HL7 interfaces, and no marketplace installation are required. Setup takes under 5 minutes.

VoiceboxMD is lightweight and cloud-based. Windows: Windows 10 or Windows 11 (including 24H2 update), 4 GB RAM minimum, a microphone (built-in, USB headset, or professional handheld such as a Philips SpeechMike), and an internet connection. Mac: macOS 11+ (Big Sur and later), supports Apple Silicon (M1–M4) and Intel processors. Mobile: iOS 15+ for iPhone and iPad. For better accuracy in noisy environments, we recommend either a Samson Go Mic or Philips SpeechMike. The built-in laptop microphone works well in quiet settings.

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Yes. VoiceboxMD works with popular Mac and Windows applications including Microsoft Word, Outlook, Excel, Google Docs, and any software that accepts typed input. Dictate clinical notes, emails, reports, referral letters, and more with real-time transcription. Because VoiceboxMD operates at the OS level, it adapts to your workflow, whether you are drafting patient documentation in your EHR or sending correspondence through your email client.

Every VoiceboxMD plan includes access to live chat and email support. Power and Premium plans receive priority response times within 4 hours. Essential plan users receive responses within 24 hours. All plans include free software updates, ensuring you always have the latest features and improvements with no hidden fees or upgrade charges.

Getting started takes minutes. Sign up, download the application for your device (Windows, Mac, or iOS), launch, and begin dictating immediately. There are no setup fees, no contracts, and no complex onboarding. Every plan includes a free 7-day trial with full access to all features, so you can experience the time savings risk-free before committing.