Pricing

Medical dictation software converts a physician's spoken words into written clinical text in real time. VoiceboxMD is a cloud-based medical dictation app that uses a proprietary speech recognition engine trained on millions of medical documents. Place your cursor in any text field, inside your EHR, a notes application, or any software that accepts typed input, activate dictation with a keyboard shortcut or microphone control, and speak naturally. Your words appear as formatted, punctuated clinical text with no perceptible lag. VoiceboxMD operates at the OS level using intelligent cursor positioning, which means it works with every EHR system without requiring plugins, IT involvement, or marketplace installation.

Yes. VoiceboxMD is built exclusively for healthcare and meets all HIPAA requirements for protecting PHI. Every voice transmission is encrypted with TLS 1.3 in transit. All stored data uses AES-256 encryption at rest. Audio files are automatically deleted after transcription processing. A Business Associate Agreement (BAA) is provided to every subscriber at no additional cost. Role-based access controls ensure PHI is visible only to authorized providers. Unlike consumer speech-to-text tools such as Apple Dictation or Google Voice Typing, VoiceboxMD is purpose-built medical transcription software that meets the security standards healthcare organizations require.

Yes. VoiceboxMD is one of the few professional medical dictation software options with full native Mac support. It runs on macOS 11+ (Big Sur and later) and is optimized for Apple Silicon processors (M1, M2, M3, M4) as well as Intel-based Macs. Install by dragging the app to your Applications folder, setup takes under 5 minutes. Every feature available on Windows works identically on Mac: real-time medical speech-to-text, the clinical Notepad with Format and Insert voice commands, AI Medical Scribe, custom templates, and EHR integration via intelligent cursor positioning. VoiceboxMD is currently the best medical dictation and AI scribe software for Mac for physicians on Apple hardware.

VoiceboxMD achieves 99% transcription accuracy across 100,000+ medical terms spanning 100+ clinical specialties. The medical voice recognition software recognizes drug names, ICD-10 codes, CPT codes, anatomical terminology, surgical procedures, and clinical abbreviations. A self-learning AI engine adapts to your voice, accent, and specialty-specific language over time, improving accuracy with every session. You can also expand the vocabulary with custom terms specific to your practice. This level of precision is what separates clinical-grade medical speech recognition software from consumer dictation tools that routinely misinterpret medical terminology.

VoiceboxMD combines three capabilities that most competitors offer separately: real-time medical speech-to-text dictation, an AI Medical Scribe that generates structured SOAP notes from encounters, and a clinical Notepad that formats raw dictation into polished documentation with a single voice command. It is EHR-agnostic, working with Epic, Cerner, athenaHealth, Practice Fusion, eClinicalWorks, and every other system that accepts typed input, including Citrix, VMware, and remote desktop environments. Pricing starts at $49/month with no annual contract, compared to $299+/month for competing AI scribe platforms. HIPAA compliance with BAA is included on every plan at no additional charge.

Yes. VoiceboxMD includes a mobile app for iOS that lets you dictate patient notes on your iPhone or iPad between exam rooms, during rounds, or on house calls. Notes sync automatically to your Mac or Windows workstation. By the time you sit down at your desk, documentation is ready to review and move into your EHR. All mobile data is HIPAA-compliant and encrypted end-to-end between devices.

Consumer voice-to-text tools like Apple Dictation, Google Voice Typing, or Windows Speech Recognition are designed for everyday language. They consistently misinterpret medical terminology, confusing "hypertension" with "high attention" or "metformin" with "met for men." Dictation for doctors requires a medical vocabulary engine trained on clinical language, accurate recognition of drug names and dosages, HIPAA-compliant data handling, and workflow integration with EHR systems. VoiceboxMD is built specifically for this use case, with 100,000+ medical terms, real-time clinical formatting, and encrypted transcription that meets healthcare compliance standards.

Yes. VoiceboxMD is EHR-agnostic and integrates with every electronic health record system including Epic, Cerner, athenaHealth, Practice Fusion, eClinicalWorks, Kareo, NextGen, Allscripts, and MEDITECH. Because VoiceboxMD operates at the operating system level using intelligent cursor positioning, not as a browser extension or EHR plugin, it works in any text field across any application, including virtualized environments like Citrix, VMware, and Windows Remote Desktop. No IT department involvement, no HL7 interfaces, and no marketplace installation are required. Setup takes under 5 minutes.

VoiceboxMD is lightweight and cloud-based. Windows: Windows 10 or Windows 11 (including 24H2 update), 4 GB RAM minimum, a microphone (built-in, USB headset, or professional handheld such as a Philips SpeechMike), and an internet connection. Mac: macOS 11+ (Big Sur and later), supports Apple Silicon (M1-M4) and Intel processors. Mobile: iOS 15+ for iPhone and iPad. For better accuracy in noisy environments, we recommend either a Samson Go Mic or Philips SpeechMike. The built-in laptop microphone works well in quiet settings. Chat with us at https://voiceboxmd.com/call/ if you have any questions.

Yes. VoiceboxMD works with popular Mac and Windows applications including Microsoft Word, Outlook, Excel, Google Docs, and any software that accepts typed input. Dictate clinical notes, emails, reports, referral letters, and more with real-time transcription. Because VoiceboxMD operates at the OS level, it adapts to your workflow, whether you are drafting patient documentation in your EHR or sending correspondence through your email client.

Every VoiceboxMD plan includes access to live chat and email support. Power and Premium plans receive priority response times within 4 hours. Essential plan users receive responses within 24 hours. All plans include free software updates, ensuring you always have the latest features and improvements with no hidden fees or upgrade charges.

Getting started takes minutes. Sign up, download the application for your device (Windows, Mac, or iOS), launch, and begin dictating immediately. There are no setup fees, no contracts, and no complex onboarding. Every plan includes a free 7-day trial with full access to all features, so you can experience the time savings risk-free before committing.

The difference is how much of the visit each plan finishes. Essential Plan ($49/month): the ambient AI scribe on unlimited visits, plus real-time dictation into any EHR field, custom templates and macros. Power Plan ($79/month): adds the paperwork around the visit, ICD-10 and CPT codes pulled from the note, referral and prior-authorization letters, after-visit summaries and patient instructions, an orders checklist, pre-recorded audio upload and up to 3 devices. Premium Plan ($99/month): adds Chart Fill, which places your finished note across the chart section by section on one keystroke, guided setup of your note form, patient continuity so each visit opens with the interval history already written, a writing style learned from your edits, and a suggested E/M level.

Choose the Power Plan if you need Advance documentation and a multi-platform workflow. It adds three critical capabilities: (1) VoiceboxMD Medical Scribe: Dictate after a visit, and the algorithm structures your narration into a formatted SOAP note using your preferred template, HPI, ROS, Physical Exam, Assessment & Plan, automatically. (2) Audio Uploads: Record a patient visit on any voice recorder or phone app while offline, then upload the file (WAV, MP3, M4A) for instant AI transcription. (3) Multi-Device Support: Stay logged in on up to 3 devices simultaneously (e.g., office Mac, exam room laptop, and iPhone), whereas Essential is limited to one active device.

Yes. The Premium Plan features doctor-patient encounter comprehension. Place your device on the desk, have a natural conversation with the patient, and the AI filters out the small talk to generate a structured clinical summary, SOAP note, and superbill suggestion automatically. The AI extracts relevant clinical content from the conversation and shapes it precisely to your selected template.

Absolutely. There are no contracts. You can start on the Essential plan to test the dictation accuracy and upgrade to Power or Premium later to unlock the AI Scribe and encounter comprehension features. You can upgrade or downgrade at any time from your dashboard.

No. All plans are month-to-month with zero setup fees. We believe you should stay because the software works, not because you are locked in. Every plan includes a 7-day free trial so you can experience the time savings risk-free.

Yes. All future updates and feature improvements are included at no additional cost on every plan. You may cancel at any time with no penalty, cancellation fee, or additional charge.

Yes. You may upgrade or downgrade your plan at any time from your account dashboard. Changes take effect immediately with prorated billing.