Athenahealth Dictation Software

VoiceboxMD works at the operating system level, not inside athenahealth. You place your cursor in any athenaOne or athenaClinicals text field, progress notes, H&P, encounter summaries, patient messages, referral letters, and start dictating. VoiceboxMD converts your speech to text in real-time and inserts it directly at the cursor position. No API integration, no marketplace installation, and no IT department involvement required. Setup takes under 2 minutes.

Yes. VoiceboxMD works with athenaOne, athenaClinicals, and all athenahealth products because it operates at the OS level. It works with any web browser athenahealth supports, including Chrome, Firefox, Edge, and Safari. Since athenahealth is cloud-based, VoiceboxMD works from any location, office, home, or hospital.

Yes. VoiceboxMD runs natively on macOS 11+ (Apple Silicon M1-M4 and Intel), Windows 10, and Windows 11 including the 24H2 update. A dedicated iOS app is also available for dictating on your iPhone between exam rooms, with notes syncing automatically to your desktop workstation.

Dictation software converts your spoken words directly into text, you control exactly what is documented. Ambient AI scribes like athenaAmbient listen to your patient encounter and generate notes automatically using AI. Each has different strengths. Dictation gives you precise control for procedure notes, addendums, patient messages, referral letters, and template-driven workflows. Ambient AI is best for capturing encounter conversations. Many physicians use both: athenaAmbient for encounter capture and VoiceboxMD for everything else.

Yes. VoiceboxMD is trained on a vocabulary of 100,000+ medical terms including prescription drug names, clinical abbreviations, ICD-10 codes, CPT codes, anatomy, diagnostic procedures, and specialty-specific terminology. The self-learning AI engine continuously adapts to your personal vocabulary and dictation style, improving accuracy with every session.

Yes. VoiceboxMD is fully HIPAA compliant across all products and platforms. Security features include AES-256 encryption at rest, TLS 1.3 encryption in transit, automatic audio deletion after transcription processing, role-based access controls, and a Business Associate Agreement (BAA) provided to every subscriber at no additional cost.

Physicians using VoiceboxMD with athenahealth report saving an average of 15 minutes per patient encounter, equivalent to reclaiming over 2 hours per day for a typical 20-patient schedule. Studies show physicians spend a median 4.5 hours per day on EHR tasks, with documentation consuming 24% of that time. VoiceboxMD lets you dictate up to 3 times faster than typing, which directly reduces after-hours "pajama time" charting.

Yes. VoiceboxMD works in virtualized environments including Citrix, VMware, and Windows Remote Desktop. Enable Remote Desktop Mode in Preferences and dictate normally. Because VoiceboxMD uses intelligent cursor positioning rather than low-level OS hooks, it avoids common VDI compatibility issues. Ideal for hospital systems and multi-location practices using centralized desktop environments to access athenahealth.

Yes. The VoiceboxMD mobile app lets you dictate patient notes on your iPhone between exam rooms, during rounds, or on house calls. By the time you sit down at your Mac or Windows PC, the transcribed and AI-formatted notes are waiting for you to review and paste into athenaOne. All data is HIPAA-compliant and encrypted end-to-end between devices.

Yes. VoiceboxMD supports custom templates, voice macros, and accelerators for commonly used documentation scenarios in athenahealth. Create templates for SOAP notes, H&P, progress notes, discharge summaries, and specialty-specific encounters. Use voice macros to insert entire documentation blocks, such as normal exam findings or standard review of systems, with a single phrase.

VoiceboxMD offers three plans: Essential at $49 per month (real-time dictation, 100,000+ medical vocabulary, custom templates, 1 device), Power at $79 per month (adds AI Medical Scribe with SOAP note generation, CPT/ICD-10 code suggestions, and up to 3 devices), and Premium at $139 per month (adds doctor-patient interaction comprehension and AI summarization). Annual billing saves up to 8%. All plans include a free trial, 7 days for monthly billing, 14 days for annual billing.

Yes. Because VoiceboxMD works at the OS level, you can dictate into any application, not just athenahealth. Use it for patient messages in athenaOne, referral letters in Microsoft Word, emails in Outlook or Gmail, and any other text field on your Mac or PC.

Yes. VoiceboxMD is EHR-agnostic and works with all major Electronic Health Record systems including Epic, Cerner, Practice Fusion, eClinicalWorks, Kareo, NextGen, Allscripts, MEDITECH, and every other system. This makes VoiceboxMD ideal for physicians who work across multiple EHR platforms, use one dictation tool everywhere instead of learning different solutions for each system.

Yes, all future software updates are included at no additional cost. You may cancel your subscription at any time with no cancellation fees. Monthly subscribers cancel before their next billing cycle. Annual subscribers can cancel for a prorated refund within 30 days, or let their subscription expire at the end of the term.