VoiceboxMD

AI Scribe for Therapists

VoiceboxMD records your therapy or counseling session and drafts the progress note: SOAP, or your own DAP or BIRP template. You review it and file it in your EHR. From $49 a month, BAA included.

Start free trialSee a sample note

$49/mo ambient scribe includedSOAP or your own DAP and BIRP templatesBAA on every planAudio deleted after 7 days

How the AI Scribe Works in a Session

The same four steps on desktop, web, iPhone and Android, on every plan.

  • Start recordingOpen VoiceboxMD on your Mac or Windows computer, phone or browser and press record when the session starts. Place the device where it can hear both of you.
  • Hold the sessionTalk as you normally would. The app records the microphone only. A recording has to be at least 15 seconds long to make a note.
  • Get the draftWhen you stop, the conversation is transcribed and organized into your chosen note format: SOAP, or your own DAP, BIRP or practice template.
  • Review and fileRead and edit the draft. On the desktop app, place it in your EHR note field with one key. On the phone or web app, copy it.

What the Progress Note Looks Like

Two short examples written for this page to show the shape of a draft. They are illustrative, not a real client and not a copy of a real output. Your note follows the format you pick and what was said in the session.

Illustrative example, custom template

DAP note

Data. Client attended a 50-minute individual session. Reports sleeping 5 to 6 hours most nights and two panic episodes since last session, both at work. Completed the breathing practice on 4 of 7 days. Denies suicidal ideation.

Assessment. Anxiety symptoms continue but the client is using the coping skill more often. Insight into work triggers is improving.

Plan. Continue weekly CBT. Add a thought record for work situations. Review sleep routine next session. Next appointment in one week.

Illustrative example, built in

SOAP note

Subjective. Client reports low mood "most days" for three weeks after a job loss, with reduced interest in seeing friends.

Objective. Alert and oriented, casually dressed, speech normal rate, affect constricted, mood "flat". PHQ-9 score 14.

Assessment. Moderate depressive symptoms in the context of a recent stressor.

Plan. Behavioral activation: two scheduled activities before next session. Repeat PHQ-9 in two weeks.

SOAP is built in. DAP, BIRP or your practice’s own layout is a custom template: you set its sections once, and can add written instructions for the AI, for example to keep the client’s own words in the Data section. You can keep up to 50 templates, write them in the web or phone app, and pick them on any device.

Consent and Privacy When You Record Therapy Sessions

  • Ask before you record

    Professional codes require it. The ACA Code of Ethics (B.6.c) says counselors obtain permission before recording sessions, and the NASW Code of Ethics (1.03(h)) says social workers obtain informed consent before audio recording. Tell the client what is recorded, what the AI does and how long audio is kept.

  • Progress note, not psychotherapy note

    Under HIPAA (45 CFR 164.501), psychotherapy notes are kept separate from the record, and diagnosis, treatment plan, symptoms and progress are excluded from them. The note VoiceboxMD drafts is a progress note for the record. Keep separate process notes out of it.

  • What VoiceboxMD does with the audio

    Audio is processed to write the note and deleted automatically 7 days after recording, with each deletion logged. No client information goes to analytics. A BAA is included on every plan.

  • What it does not do

    It does not label who is speaking, so check attributions in couples and family sessions. It records the microphone only, not video-call audio. Session recording works in English only.

Getting the Note Into SimplePractice or Your EHR

VoiceboxMD does not connect to your EHR or read what is in it. On a Mac or Windows computer, click into the note field and press Cmd or Ctrl+Alt+0 to place the whole note, or Cmd or Ctrl+Alt+1 to 9 to place one section at a time. On the phone and web app, copy the note and paste it. Nothing is signed or saved in your EHR for you.

Many private practices chart in SimplePractice; see dictation and AI notes in SimplePractice. Psychiatrists and psychiatric NPs can also see psychiatry dictation software and the AI scribe for nurse practitioners.

Try it on your own sessions. The trial is 7 days on monthly billing, 14 on annual, and your card is not charged until it ends.

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Plans and Price

Every plan includes the ambient scribe and your own note templates. Per clinician, per month.

Essential

$49 /mo

Session notes from every visit.

Try Essential
  • Ambient AI scribe on desktop, web, iOS and Android
  • SOAP notes, plus up to 50 of your own templates (DAP, BIRP and others)
  • Desktop places the note, whole or by section, into the EHR field you are in
  • Live dictation into any EHR field (desktop)
  • Macros, dictation templates and custom vocabulary

Power

$79 /mo

Codes and letters around the note.

Try Power
  • Everything in Essential
  • ICD-10 and CPT code suggestions, each with the supporting text
  • Superbill (web app)
  • Referral letter, prior-auth letter, after-visit summary
  • Upload a recorded session in the web app (up to 60 minutes each)

Premium

$99 /mo

Drafts that read like you wrote them.

Try Premium
  • Everything in Power
  • A writing style learned from your own edits, after 10 notes, set up in the web app
  • You can read, edit or switch off every learned rule

Monthly prices shown. Compare every feature on the pricing page, or read how the AI medical scribe works across specialties.

AI Scribe for Therapists, Frequently Asked Questions

What does an AI scribe for therapists do?

It records the session, transcribes it, and drafts a progress note in the format you choose. You read the draft, correct it, and file it in your EHR. VoiceboxMD does this on Mac, Windows, iPhone, Android and in the web app, on every plan from $49 a month.

Does VoiceboxMD write DAP and BIRP notes?

SOAP is built in. DAP, BIRP and any other layout your practice uses are set up once as a custom template: you name the sections and can add written instructions for the AI, such as "use the client's own words for the presenting concern". After that you pick the template like any other. You can keep up to 50 templates and edit them in the web or phone app.

Do I need my client's consent to record the session?

Yes. The ACA Code of Ethics (standard B.6.c) says counselors obtain permission from clients before recording sessions, and the NASW Code of Ethics (standard 1.03(h)) says social workers obtain informed consent before making audio recordings. Explain what is recorded, what the AI does with it and how long audio is kept, and check your own licensing board and state rules.

Is an AI-drafted note a psychotherapy note under HIPAA?

Usually not. HIPAA (45 CFR 164.501) defines psychotherapy notes as notes documenting or analyzing the contents of the conversation that are kept separate from the rest of the record, and excludes things like medication prescription and monitoring, session start and stop times, diagnosis, treatment plan, symptoms and progress. A progress note filed in your EHR is part of the record. If you keep separate process notes, keep them out of the shared note.

Does it work for couples, family or group sessions?

It can record them, but it does not label who is speaking. The AI works out who said what from the conversation, so read attributions carefully in joint sessions and correct them before filing.

Can I use it for telehealth sessions?

VoiceboxMD records the device microphone only. It does not capture audio from Zoom or other video-call software. If you see clients by video, the session is only recorded if your microphone can hear both sides; check your privacy obligations and test this before relying on it.

Does it work with SimplePractice?

Yes, through the desktop app. Click into the SimplePractice note field and VoiceboxMD places the note there, the whole note or one section at a time. It does not connect to SimplePractice or read anything in it, so there is nothing to set up on that side.

How long is session audio kept?

Audio is deleted automatically 7 days after it is recorded, and each deletion is logged. The finished note stays in your VoiceboxMD account until you delete it. No client information is sent to website or app analytics.

Is there a BAA?

Yes. A Business Associate Agreement is included on every VoiceboxMD plan at no extra cost.

How much does it cost?

Essential is $49 a month and includes the ambient scribe and your own templates. Power is $79 and adds ICD-10 and CPT code suggestions, a superbill and letters. Premium is $99 and adds a writing style learned from your edits. The free trial is 7 days on monthly billing and 14 days on annual; a card is collected but not charged until the trial ends.

More on how the scribe works: AI charting and ambient clinical documentation. All features: medical dictation features.

Sources

  1. American Counseling Association. 2014 ACA Code of Ethics, standard B.6.c, Permission to Record. Read the ACA Code of Ethics (PDF).

  2. National Association of Social Workers. NASW Code of Ethics, standard 1.03(h), Informed Consent (revised 2021). Read the NASW Code of Ethics, section 1.

  3. U.S. Department of Health and Human Services. HIPAA Privacy Rule, 45 CFR 164.501, definition of psychotherapy notes. Read 45 CFR 164.501 on eCFR.

Sources checked 2026-10-05. This page is not legal advice.

Spend the session with your client. Review the note after.

Ambient AI scribe on every plan, from $49 a month. BAA included, cancel anytime.

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