Medical Dictation Software for Windows

Yes. VoiceboxMD is fully compatible with all versions of Windows 11, including the 24H2 update. Because VoiceboxMD is cloud-based and uses modern application architecture, it does not rely on legacy APIs or deprecated Windows functions. It runs smoothly on all current and recent Windows 11 builds with no compatibility workarounds. It also runs flawlessly on all versions of Windows 10.

VoiceboxMD works at the operating system level using intelligent cursor positioning. Simply place your cursor in any EHR text field, Epic, Cerner, Athena Health, Practice Fusion, eClinicalWorks, Kareo, NextGen, Allscripts, MEDITECH, or any other system, activate VoiceboxMD with a click or hotkey, and start speaking. Your dictation appears in real-time exactly where your cursor is positioned. No IT department involvement, no plugins, no EHR marketplace installation required.

Yes. VoiceboxMD is fully HIPAA-compliant with enterprise-grade security on all platforms including Windows. All voice data is encrypted in transit (TLS 1.3) and at rest (AES-256). Audio files are automatically deleted after transcription, they are never stored on VoiceboxMD servers. Business Associate Agreements (BAA) are provided to all subscribers at no additional cost.

VoiceboxMD’s AI Medical Scribe goes beyond traditional dictation. While dictation converts your spoken words to text in real-time, the AI Scribe listens to your encounter and automatically generates structured clinical notes, SOAP format, HPI, ROS, Assessment & Plan, and MSE for mental health. You speak naturally without worrying about formatting, punctuation, or section structure. The AI handles it. Available on the Power ($79/month) and Premium ($139/month) plans.

Yes. VoiceboxMD works in virtualized environments including Citrix, VMware, and Windows Remote Desktop. Because it operates at the application level using intelligent cursor positioning rather than low-level OS hooks, it avoids the compatibility issues common in virtual desktop infrastructure (VDI) setups. This makes it ideal for hospital systems and multi-location practices using centralized desktop environments.

Yes. VoiceboxMD includes a dedicated iOS app that syncs with your Windows workstation. Dictate patient notes on your iPhone between exam rooms, during rounds, or on house calls. By the time you sit down at your PC, the transcribed and AI-formatted notes are waiting, ready to review and paste into your EHR. All data is HIPAA-compliant and encrypted end-to-end between devices.

VoiceboxMD is lightweight and cloud-based. It requires Windows 10 or Windows 11, 4 GB RAM minimum, a microphone (built-in, USB headset, or professional handheld), and an internet connection. It uses minimal system resources and runs alongside your EHR without performance issues or slowdowns.

Physicians using VoiceboxMD on Windows save approximately 15 minutes per patient encounter. For a provider seeing 20 patients per day over 250 clinical days, that equals 1,250+ hours saved annually, equivalent to more than 156 full 8-hour workdays. Most physicians report completing all charts before leaving the office, eliminating pajama-time charting entirely.

Yes. VoiceboxMD on Windows includes custom templates, phrases, and voice-activated macros. Clinicians can instantly insert common note structures, review-of-systems text, and counseling language with spoken commands. You can add practice-specific terminology, clinic names, referring physician names, and frequently used phrases to your personal vocabulary, all syncing across your Windows PC, iPhone, and any other devices automatically.

VoiceboxMD achieves 99% accuracy with medical terminology using specialized AI language models trained on millions of clinical records. The system recognizes complex drug names (brand and generic), anatomical terms, ICD-10 and CPT codes, surgical procedures, and clinical phrases across 100+ medical specialties. The self-learning engine adapts to your individual voice, accent, and specialty vocabulary over time, continuously improving accuracy.

Yes, VoiceboxMD offers a free trial with full access to all features, 7 days for monthly plans, 14 days for annual plans. A credit card is required to start the trial to provision the full HIPAA-grade production environment and prevent spam accounts. You can cancel anytime during the trial with no charge. No setup fees, no contracts.