Medical Dictation Technology
99% Accuracy on 100K+ Medical Terms
Medical Dictation Technology Built for Physicians - Not Consumers
VoiceboxMD's medical dictation technology converts physician speech into accurate clinical text in real-time - using a purpose-built speech recognition engine trained on medical data, not general English. 99% accuracy on drug names, procedures, and clinical terminology. HIPAA compliant from the first dictation.
99%
Medical Term Accuracy
100K+
Medical Vocabulary Terms
100+
Medical Specialties Covered
<2m
Setup Time – No IT Needed
No setup fees · HIPAA compliant · BAA included · Cancel anytime · Plans from $49/month
Why Apple Dictation, Google Voice Typing, and Microsoft Dictate Fail in Medicine
Consumer speech recognition was built for emails, text messages, and search queries. It was never designed for clinical documentation – and the failures are predictable, expensive, and dangerous.
Every correction takes 15–30 seconds. Across 20 patients per day, you are burning 30+ minutes just fixing errors that a purpose-built medical dictation technology would never produce.
But accuracy is only half the problem.
Apple, Google, and Microsoft process your voice data on servers that are not covered by a Business Associate Agreement. Using them for patient documentation – even accidentally, creates a HIPAA liability.
VoiceboxMD exists because physicians deserve a dictation technology that understands medicine and protects patients. Not one that was designed for asking about the weather.
How VoiceboxMD's Speech Recognition Engine Works
VoiceboxMD does not use off-the-shelf speech-to-text APIs from Google, Amazon, or Microsoft and then layer medical terminology on top. The entire recognition pipeline is purpose-built for the way physicians actually speak during clinical encounters, fast, complex, abbreviation-heavy, and context-dependent.
The engine processes your speech through four distinct stages, each specifically optimized for medical documentation. Understanding what happens under the hood explains why VoiceboxMD achieves 99% accuracy where consumer tools struggle to reach 80% on clinical language.
Stage 1: Audio Capture and Clinical Noise Filtering
The moment you press the microphone button or activate your custom hotkey, VoiceboxMD begins sampling the audio waveform at high-frequency intervals – taking precise measurements of the sound wave thousands of times per second.
Stage 2: Phoneme Analysis Against Medical Vocabulary
Once the audio is cleaned and normalized, VoiceboxMD divides your speech into phonemes, the smallest units of sound in human language, segmented in intervals as short as a few hundredths of a second, or even thousandths.
Stage 3: Medical Language Modeling and Formatting
After phoneme analysis identifies the most likely medical terms, VoiceboxMD runs the full recognized sequence through its medical language model, a sophisticated statistical framework that understands how physicians actually construct clinical sentences.
Stage 4: Voice Profile - Self-Learning Recognition
Most physicians report noticeably improved accuracy within the first week. By the first month, the system is calibrated to your specific voice with precision that a generic speech engine could never achieve.
100,000+ terms across every clinical discipline
Medical Vocabulary That Understands Your Specialty
100+ Medical Specialties
Brand & Generic Drug Names
ICD-10 & CPT Code Recognition
Accent & Dialect Adaptation
HIPAA Compliant + BAA IncludedStructured Clinical Documentation in Seconds
Real-Time Transcription: Your Words Appear Instantly
VoiceboxMD does not batch-process your audio. There is no processing spinner. There is no upload wait. You speak, and text appears in your EHR field in real-time. VoiceboxMD Notepad takes it further: dictate naturally, and the AI structures your note into proper SOAP format with correct headings, punctuation, capitalization, and medical formatting - ready to paste into your EHR and sign.
Works with Every EHR System - No IT Required
VoiceboxMD’s medical dictation technology operates at the operating system level, not inside your EHR. This architecture is what makes it universally compatible.
Place your cursor in any text field on your computer – inside your EHR, inside a web browser, inside a desktop application, inside an email client – press your hotkey, and start dictating. VoiceboxMD uses intelligent cursor positioning to type the transcribed text directly where your cursor sits. No API connection. No plugin installation. No EHR marketplace approval. No IT department involvement.
If you can click into a field and type with your keyboard, VoiceboxMD can dictate into it.
This means VoiceboxMD works with every EHR and practice management system on the market, including:
Epic Systems – Progress notes, H&P, discharge summaries, Epic MyChart messages, and all Epic documentation fields. See how VoiceboxMD works with Epic →
Cerner / Oracle Health – PowerChart, dynamic documentation, clinical summaries, and all Cerner text fields. Learn more about EHR integrations →
Athena Health – athenaOne documentation, encounter notes, patient communication, and multiline fields.
Practice Fusion – Charts, assessments, plans, and all Practice Fusion documentation areas. See VoiceboxMD + Practice Fusion in action →
eClinicalWorks – Ambulatory and inpatient documentation across all eCW modules.
Kareo / Tebra – Clinical notes, scheduling notes, and patient documentation.
NextGen · Allscripts · MEDITECH · Greenway Health · DrChrono · ChartLogic
Dental EHRs – Dentrix, Eaglesoft, Open Dental, Curve Dental, DentiMax, Practice-Web, and all dental practice management systems. See dental dictation details →
VoiceboxMD also works outside your EHR. Use it to dictate referral letters, patient emails, insurance pre-authorization narratives, disability forms, and any document where you would otherwise type.
See VoiceboxMD medical dictation technology in your own workflow. Full feature access during trial. Works with your EHR. HIPAA compliant from day one.
Start Free TrialDictate Anywhere - Finish Charting Everywhere
One Subscription. Every Device. Automatic Sync.
Your VoiceboxMD subscription works across all your devices. Dictate at the hospital on your Windows workstation. Record a voice memo on your iPhone between exam rooms. Finish charting on your MacBook at home. Custom vocabulary, macros, templates, and your Voice Profile sync automatically across every device.
Built for healthcare from day one - not retrofitted
Enterprise-Grade HIPAA Security at Every Layer
AES-256 + TLS 1.3 Encryption
All voice data and transcriptions are encrypted at rest with AES-256 and in transit with TLS 1.3 - the same encryption standard used by the U.S. Department of Defense and major financial institutions. Your patient data is protected at every stage of the dictation pipeline.
Automatic Audio Deletion
Audio files are permanently and automatically deleted from VoiceboxMD servers after processing. Raw audio is never stored, never retained, and never accessible after transcription is complete. Your patient conversations exist only in your EHR - exactly where they belong.
BAA Included at No Extra Cost
Every VoiceboxMD subscription includes a Business Associate Agreement at no additional charge. For comparison, Dragon Medical One charges $1,499–$1,599 per year separately for HIPAA compliance documentation. With VoiceboxMD, it is included from day one on every plan.
Beyond Dictation: Automated SOAP Notes, Summarization, and Superbill Creation
AI-Powered Clinical Documentation
VoiceboxMD combines proven medical dictation technology with advanced AI capabilities that go far beyond transcription.
AI Medical Scribe (Power Plan, $79/mo) – Listens to your entire patient encounter and automatically generates structured clinical documentation. SOAP notes, H&P, review of systems, assessment and plan – produced without manual editing. You review, adjust if needed, and sign. Learn more about the AI Medical Scribe →
AI-Assisted Summarization (Premium Plan, $139/mo) – Condenses lengthy encounters into concise, EHR-ready documentation with clinical insights. Dictate naturally for five minutes. Receive a structured, properly formatted note in seconds.
Automated Superbill Creation (Premium Plan) – Identifies billable services from your encounter documentation, reducing missed charges and improving revenue capture across your practice.
Doctor-Patient Interaction Comprehension (Premium Plan) – Goes beyond what you dictate to understand the full clinical conversation, capturing context and nuance that manual documentation often misses.
All AI processing is performed under the same HIPAA-compliant infrastructure – AES-256 encryption, automatic audio deletion, and BAA coverage – that protects every VoiceboxMD interaction. Read more about how VoiceboxMD integrates AI into clinical documentation →
HOW IT WORKS
From Download to Dictating: Under 5 Minutes
VoiceboxMD provides self-service installation instructions with no IT support required. Download the application, install it, place your cursor in any EHR text field, and start dictating. Most physicians are charting faster within their very first session.
1. Record
Press your custom hotkey or click the VoiceboxMD microphone button. Dictate in real-time directly into your EHR field, or record audio on your iPhone for transcription later. Works anywhere you have a microphone.
2. Transcribe
VoiceboxMD’s four-stage medical speech recognition engine converts your voice to text with 99% accuracy on medical terminology, drug names, ICD-10 codes, and clinical phrases. Text appears in real-time.
3. Refine
Your personal Voice Profile and specialty-specific language models refine the transcription in real-time. Auto-punctuation, drug name capitalization, dosage formatting, and medical abbreviation handling are applied automatically.
4. Chart & Sign
Your completed clinical note appears in your EHR in real-time or within seconds of mobile audio upload. Review the formatted note, sign, and move to your next patient. Average chart completion: 60–90 seconds.
VoiceboxMD's Direct Technology Comparison
Medical Transcription Accuracy
Both VoiceboxMD and Dragon Medical One achieve 99% accuracy on medical terminology, drug names, and clinical phrases. VoiceboxMD’s vocabulary includes 100,000+ terms across 100+ medical specialties, the same depth and breadth Dragon offers. Neither tool has a meaningful accuracy advantage over the other.
Cost
VoiceboxMD Essential starts at $49/month ($588/year). Dragon Medical One costs $99–$200+/month depending on your institutional agreement ($1,188–$2,400+/year). That is a $600–$1,800 annual difference per physician. For a 10-physician practice, that is $6,000–$18,000 per year in savings by switching to VoiceboxMD. See detailed pricing →
Mobile Dictation and Device Sync
VoiceboxMD includes a dedicated iOS app that syncs seamlessly with your desktop installation. Dictate a voice memo between exam rooms on your iPhone, and the transcribed, AI-formatted note is waiting on your Mac or Windows workstation when you sit down. Your custom vocabulary, macros, templates, and Voice Profile sync across all devices automatically. Learn about mobile dictation →
AI Medical Scribe
VoiceboxMD’s Power ($79/mo) and Premium ($139/mo) plans include an AI Medical Scribe that listens to patient encounters and automatically generates structured SOAP notes, H&P documentation, and clinical summaries. Dragon Medical One does not include AI scribe functionality – it is a pure dictation tool. See AI scribe features →
Setup and IT Requirements
VoiceboxMD downloads and installs in under 2 minutes. No IT department. No server configuration. No API connections. No EHR marketplace approval. You install, open your EHR, and start dictating.
Self-Learning Voice Profile
Both VoiceboxMD and Dragon learn from physician speech patterns over time. VoiceboxMD’s Voice Profile learns passively from every dictation session without requiring calibration readings. Older Dragon installations required reading calibration passages; Dragon Medical One has improved this process, but VoiceboxMD’s continuous passive learning remains more seamless.
EHR Compatibility
Both work with all major EHR systems. VoiceboxMD uses OS-level cursor positioning, no marketplace installation, API integration, or IT approval required for any EHR. Dragon works similarly but often involves more complex deployment configurations for institutional users.
Read the full comparison: Best Medical Dictation Software for Physicians →
4.9 / 5 Rating - 127+ Reviews
What Physicians Say About VoiceboxMD
“Voicebox MD has been a fantastic tool to improve my workflow. I’m seeing more patients than before, my charts are always completed by the end of clinic, and I get to spend time with my family in the evenings.”
Dr. Travis Brown – Physician
“VoiceboxMD has improved my workflow tremendously. I find myself using it more and more, not just for lengthy consults, but for follow up appointment notes.”
Dr. David Bandola – Physician
“VoiceboxMD has become an essential tool for my practice. Helping us work smarter not just harder. My whole office loves it.”
Dr. Rafath Humera – Physician
“I’ve enjoyed using VoiceboxMD to chart my office visits. What I find most impressive is the recognition and proper spelling of medical terms and medications.”
Dr. Peter Navolnic – Physician
The ROI of Medical Dictation Technology: The Math Is Simple
Physicians spend an average of 49% of their workday on documentation, not treating patients. That is not an estimate. That is measured data from time-motion studies published in the Annals of Internal Medicine.
VoiceboxMD saves approximately 15 minutes per patient encounter. Here is what that means at scale:
20 patients/day × 15 minutes saved = 5 hours recovered per day
5 hours/day × 250 clinical days = 1,250 hours recovered per year
1,250 hours × $150–$200 loaded hourly physician cost = $187,500–$250,000 in recovered productivity annually
That is the value of a single VoiceboxMD subscription. The cost: $49/month.
For a 10-physician practice, that is $1.8 million–$2.5 million in aggregate recovered productivity per year, for $490/month in total software cost.
But the real ROI is not financial. It is the physician who finishes charting before leaving the office. It is the 2 hours of pajama-time documentation that disappears. It is the 3 extra patients per day you can see because you are not buried in a note. It is the evening with your family that you used to spend at a computer.
Frequently Asked Questions About VoiceboxMD Medical Dictation Technology
How does VoiceboxMD medical dictation technology achieve 99% accuracy?
VoiceboxMD uses a four-stage speech recognition engine built specifically for clinical documentation: (1) active noise filtering calibrated for clinical environments, (2) contextual phoneme analysis against a 100,000+ term medical vocabulary, (3) a statistical medical language model trained on clinical documentation patterns that handles auto-punctuation, drug name formatting, and dosage units, and (4) a self-learning Voice Profile that continuously adapts to each clinician’s speech patterns, accent, specialty vocabulary, and preferred terminology. This purpose-built pipeline achieves 99% accuracy on medical terminology, drug names, and clinical phrases – where consumer dictation tools typically fall below 80%.
Why is consumer dictation software (Apple, Google, Microsoft) not suitable for medical documentation?
Consumer dictation tools are trained on general English – approximately 20,000–50,000 common words. They consistently misspell drug names, procedures, anatomical terms, and clinical terminology because these words are not in their vocabulary models. More critically, consumer tools process voice data on servers that are not covered by a Business Associate Agreement. Using Apple Dictation, Google Voice Typing, or Microsoft Dictate for patient documentation creates a HIPAA liability for your practice. Fines start at $100 per incident and can reach $1.5 million per violation category per year.
What EHR systems work with VoiceboxMD dictation technology?
VoiceboxMD is EHR-agnostic. It works with every EHR system on the market including Epic, Cerner, Athena Health, Practice Fusion, eClinicalWorks, Kareo, NextGen, Allscripts, MEDITECH, Dentrix, Eaglesoft, Open Dental, and all others. The software uses OS-level intelligent cursor positioning to transcribe directly into any active text field. No marketplace installation, API integration, or IT department approval is required. If you can click into a text field and type, VoiceboxMD can dictate into it.
How does VoiceboxMD compare to Dragon Medical One technology?
Both achieve 99% medical transcription accuracy with comparable vocabulary depth (100,000+ terms). The key differences: VoiceboxMD starts at $49/month vs. Dragon at $99–200+/month. VoiceboxMD includes HIPAA compliance with BAA at no extra cost – Dragon charges $1,499–$1,599/year separately. VoiceboxMD installs in under 2 minutes with zero IT involvement vs. weeks for Dragon deployment. VoiceboxMD includes mobile dictation with automatic desktop sync and AI Medical Scribe for automated SOAP notes – features Dragon Medical One does not offer.
Is VoiceboxMD speech recognition technology HIPAA compliant?
Yes. VoiceboxMD uses AES-256 encryption for data at rest and TLS 1.3 encryption for data in transit – the same standards used by the U.S. Department of Defense. Audio files are automatically and permanently deleted from VoiceboxMD servers after transcription is complete. Raw audio is never stored or retained. Business Associate Agreements (BAA) are included with every subscription at no additional cost – Essential, Power, and Premium plans. Learn more about VoiceboxMD security →
What devices and operating systems does VoiceboxMD support?
VoiceboxMD runs natively on Windows 10+, macOS 11+ (including all Apple Silicon M1–M4 chips and Intel Macs), and iOS 15+ (iPhone and iPad). Your subscription works across all your devices with automatic sync of custom vocabulary, macros, templates, and your Voice Profile. Dictate on your iPhone between exam rooms and find the transcribed note waiting on your desktop workstation. Learn about VoiceboxMD for Mac → · Learn about mobile dictation →
What is a Voice Profile and how does it improve accuracy?
A Voice Profile is VoiceboxMD’s self-learning recognition model unique to each individual clinician. It passively learns your speech patterns, accent, speaking speed, preferred terminology, and specialty-specific vocabulary from every dictation session – without requiring calibration readings or training exercises. A cardiologist dictating echocardiogram findings and a psychiatrist dictating mental status exams will each see accuracy improve for their specific clinical language. The more you use VoiceboxMD, the more accurate it becomes for your voice and your practice.
How much time can physicians save with VoiceboxMD dictation technology?
VoiceboxMD saves approximately 15 minutes per patient encounter. For a physician seeing 20 patients daily over 250 clinical days, that equals 1,250+ hours saved per year. At a physician’s loaded hourly cost of $150–$200, that represents approximately $187,500–$250,000 in recovered productivity annually – for a $49/month investment. Most physicians report completing all charts before leaving the office, eliminating evening documentation entirely.
How much does VoiceboxMD cost?
VoiceboxMD offers three plans: Essential at $49/month includes speech-to-text dictation, medical vocabulary, macros, and templates on one device. Power at $79/month adds AI Medical Scribe for automated SOAP notes, pre-recorded audio upload, and use on up to 3 devices. Premium at $139/month includes doctor-patient interaction comprehension, AI-assisted summarization, superbill creation, and enhanced dashboard. Annual billing saves up to 8%. All plans include a free trial, no setup fees, HIPAA compliance with BAA, and live support. See detailed pricing →
Start Your Free Trial Today
Document Faster. See More Patients. Go Home on Time.
Full access to VoiceboxMD medical dictation technology. Works with your EHR. HIPAA compliant with BAA included. No setup fees. No contracts. Cancel anytime.
7-day free trial (monthly) · 14-day free trial (annual) · No setup fees · Live support
Download the VoiceboxMD companion app from the App Store. Dictate between exam rooms, during hospital rounds, or on house calls – then sync transcribed notes to your desktop workstation automatically. Available for iPhone and iPad.
Download Virtual Scribe