Best Medical Dictation Software for Physicians
VoiceboxMD offers dictation directly into Epic, Cerner and athenahealth, an ambient AI scribe on every plan, and a signed BAA. From $49/month.
VoiceboxMD is real-time medical dictation software for physicians, built on a medical speech model, with custom vocabulary for your own terms. It types directly into Epic, Cerner, athenahealth, eClinicalWorks, Practice Fusion and any other EHR that accepts keyboard input, on both Windows and macOS. Every plan includes a signed Business Associate Agreement at no additional cost. Pricing starts at $49 per month per provider with a 7-day free trial and no annual contract.
How VoiceboxMD Compares
| VoiceboxMD | Dragon (Microsoft) | DeepScribe | |
|---|---|---|---|
| Monthly cost per provider | $49 to $99, published | Not published by Microsoft | Not published |
| Real-time dictation | Yes | Yes | Not listed |
| Ambient AI scribe | Yes, on every plan | Dragon Copilot | Yes |
| How you buy | Self-serve, free trial | Microsoft or a reseller | Contact sales |
| BAA | Included on every plan | Not stated publicly | Not stated publicly |
The practical difference for a solo or small practice is how you buy. Dragon and DeepScribe are bought through a sales process. VoiceboxMD is a download and a card, and you can start dictating the same day.
See it in your own EHR. The trial takes minutes, no sales call.
Try it freeSpecifications
- Speech recognition: a medical speech model, with no per-user voice training.
- Medical vocabulary: add your own drug names, procedures and abbreviations to custom vocabulary. Your specialty setting (20 to choose from) adds a starter vocabulary.
- EHR compatibility: Epic, Cerner, athenahealth, eClinicalWorks, Practice Fusion, Kareo, NextGen, Allscripts, and any application with an editable text field. Text is injected at the cursor, so no integration work or vendor approval is required.
- Platforms: macOS 12 or later on Apple Silicon (M1 through M4) and Intel, Windows 10 and 11, iOS and Android.
- Security: AES-256 encryption at rest and in transit, signed BAA included with every plan, audit logging.
- Note formats: SOAP and H&P built in, plus your own custom templates (for example an MSE layout for behavioural health).
- Pricing: $49, $79 or $99 per provider per month. 7-day free trial. No setup fee, no annual contract.
Built for the Way Physicians Actually Document
Clinical notepad that understands note structure
AI note structuring turns what you dictate or record into a SOAP note, an H&P, or your own custom template, with HPI, ROS, physical exam, and assessment and plan in their places. You dictate naturally and the AI handles punctuation, capitalisation and section placement.
Dictation directly into the chart
Place your cursor anywhere text can be typed and speak. VoiceboxMD injects text at the cursor, which is why it works with every EHR rather than a certified list of three. No integration project, no vendor sign-off.
Mobile capture that syncs to the desktop
Record a 30-second voice memo on your phone between exam rooms. By the time you finish charting the previous patient, the note is transcribed, formatted and waiting on your workstation. You review, edit if needed, and sign into the EHR.
HIPAA Security
- Encryption: AES-256 at rest and in transit.
- Business Associate Agreement: included as standard with every subscription. No add-on fee, no separate compliance SKU.
- Monitoring: automated audits, secure logging and transparency reporting.
Pricing
Essential, $49 per provider per month. The ambient AI scribe with no monthly note cap, real-time dictation into any EHR field, AI note structuring (SOAP, H&P or your own templates), macros, dictation templates and custom vocabulary. Live chat and email support. No setup fee, no contract.
Power, $79 per provider per month. Everything in Essential, plus ICD-10 and CPT code suggestions, a superbill (web app), referral and prior-auth letters, after-visit summaries, an orders checklist, and pre-recorded audio upload in the web app. Priority support with a 4-hour response target.
Premium, $99 per provider per month. Everything in Power, plus a writing style learned from your own edits (it takes effect after 10 notes).
Every plan includes a 7-day free trial (14 days on annual billing).
What Physicians Say
"VoiceboxMD has been a fantastic tool to improve my workflow. I'm seeing more patients than before, my charts are always completed by the end of clinic, and I get to spend time with my family in the evenings instead of typing notes. Support is amazing!"
Dr. Travis Brown, Practice Fusion
"VoiceboxMD has become an essential tool for my practice, helping us work smarter not just harder. It has given us a way to be more productive with athenahealth, saving plentiful time. My whole office loves it."
Dr. Rafath Humera, athenahealth
"I've enjoyed using VoiceboxMD to chart my office visits. What I find most impressive is the recognition and proper spelling of medical terms and medications. I recommend it highly for any doctor to give it a free trial."
Dr. Peter Navolnic, Practice Fusion
"VoiceboxMD has improved my workflow tremendously. Unlike templated notes now common with e-charts, VoiceboxMD allows customization of each note with minimal extra time, which is a boost for billing and also guards against 'cookie cutter' notes that payors may flag."
Dr. David Bandola, eClinicalWorks
The Documentation Cost
Physicians spend a substantial share of the working day on documentation rather than patient care, and much of it lands after hours. In an AMA-funded time-and-motion study, physicians spent 49.2% of the office day on EHR and desk work and 27.0% face to face with patients (Sinsky et al., Annals of Internal Medicine, 2016). Research on ambient AI scribes in general shows time coming back: The Permanente Medical Group estimated 15,791 hours saved in notes across 7,260 physicians in one year (Tierney et al., NEJM Catalyst, 2025). Those are not VoiceboxMD figures; the free trial is the way to measure the time it saves on your own clinic days.
The reason this is now possible on a $49 plan rather than an enterprise contract is that medical speech recognition changed. Cloud infrastructure meets HIPAA requirements, and large language models understand clinical context better than the specialised proprietary engines that once justified five-figure deployments.
Frequently Asked Questions
What is VoiceboxMD and who is it for?
VoiceboxMD is cloud-based medical dictation software for physicians, nurse practitioners and other clinicians who document in an EHR. It uses active text injection, so you speak and the words appear wherever your cursor is. The desktop app runs on Windows and Mac and works with any EHR that accepts typed input, and there are iPhone, Android and web apps too. See the EHR compatibility list to confirm your system.
How accurate is it, and does it need voice training?
It needs no per-user voice training. VoiceboxMD uses a medical speech model, so common drug names, anatomy and procedure terms are recognised from the start, and you can add your own terms to custom vocabulary.
Which EHRs does it work with?
Epic, Cerner, athenahealth, eClinicalWorks, Practice Fusion, Kareo, NextGen and Allscripts, among others. Because text is injected at the cursor rather than through an integration, VoiceboxMD works in any application with an editable text field, including EHRs not on this list.
Is VoiceboxMD HIPAA compliant?
Yes. A Business Associate Agreement is included on every plan at no extra cost. PHI is encrypted in transit and at rest with AES-256, access is controlled per provider, and audio and transcripts are handled under HIPAA requirements.
What is included in the 7-day free trial?
The trial is on the plan you choose (7 days on monthly billing, 14 on annual), with the same speech engine and security as paid accounts:
- Unlimited dictation on desktop, Mac and Windows, using the same speech engine as paid accounts.
- The clinical notepad, including structured SOAP and H&P notes, auto-formatting and copy-to-EHR.
- Mobile app access for recording on the go and syncing transcripts to the desktop.
- All security and HIPAA protections, plus support during the trial.
Is there a learning curve?
Most clinicians are productive the same day. The workflow is place the cursor, dictate, review, sign. A short orientation to voice commands helps, and accuracy of your own dictation improves as you settle into speaking notes rather than typing them. Book a walkthrough if you would like a member of the team to run through it with you.
Why is a credit card required for the free trial?
A valid payment method reduces spam and scripted abuse, which lets every trial run on the same production environment as paid accounts: HIPAA-grade infrastructure, real-time speech engines and AI scribe capacity, on the plan you chose. The card is not charged during the trial. You are only charged if you continue after it ends (7 days on monthly billing, 14 on annual).
Try it on your own charts
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