Speak naturally and watch your clinical notes appear instantly, formatted, punctuated, and medically accurate. VoiceboxMD transcribes in real-time directly into your EHR or the built-in clinical Notepad. No lag, no buffering. The engine runs lightweight alongside your EHR without competing for system resources. Physicians consistently capture richer, more detailed patient data because they can focus on the encounter instead of the keyboard.

A specialized medical vocabulary engine trained on millions of clinical records across 100+ specialties. Drug names, ICD-10 codes, CPT codes, anatomical terms, surgical procedures, all recognized and spelled correctly the first time. The self-learning AI adapts to your voice, accent, and specialty-specific vocabulary over time, getting more accurate with every use. Add custom terms for your practice, referring physicians, and clinic-specific language.

Create reusable templates for SOAP notes, progress notes, H&P, discharge summaries, and any specialty format. Build custom voice macros, say “insert template ROS” and your full review of systems populates instantly. Define custom phrases for common clinical language you use dozens of times per day. Search, select, and apply any defined template with one click or voice command.

VoiceboxMD works at the operating system level using intelligent cursor positioning, not as a plugin or browser extension. Place your cursor in any text field inside Epic, Cerner, Athena Health, Practice Fusion, eClinicalWorks, Kareo, NextGen, or any EHR and start dictating. No IT department, no marketplace installation, no API configuration. If you can type in it, VoiceboxMD can dictate into it.

Navigate your documentation without touching a keyboard. Use natural voice commands like “new paragraph,” “new line,” “insert template,” and dozens more. Formatting commands handle capitalization, punctuation, and text structure automatically. Combined with custom macros, voice commands deliver a truly hands-free clinical documentation experience.

Dictate on your Windows 10/11 PC, Mac (Apple Silicon and Intel), iPhone, or iPad, your account, vocabulary, templates, and macros sync across every device. Record a voice memo on your phone between exam rooms. By the time you sit down at your workstation, the transcribed note is waiting, formatted and ready to paste into your EHR.

The more you dictate, the smarter VoiceboxMD becomes. The self-learning AI continuously adapts to your unique speech patterns, accent, dictation pace, and documentation style. It learns your preferred phrasing, frequently used medical terms, and referring physician names. Accuracy improves automatically with every session, no manual training profiles, no voice enrollment sessions, no recalibration needed.

VB Virtual Scribe transforms unstructured physician dictation into professionally formatted SOAP notes. Subjective findings, objective observations, clinical assessment, and treatment plan are separated, structured, and ready for your EHR. The AI understands medical note conventions and formats accordingly, no manual editing, no section sorting, no reformatting.

After processing your encounter, VB Virtual Scribe automatically suggests relevant CPT procedure codes and ICD-10 diagnosis codes based on the clinical content of your dictation. The more specific your dictation, the more accurate the code suggestions, helping reduce claim denials caused by incomplete or inaccurate coding.

Before seeing a returning patient, check their “Profile at a Glance” to view an AI-generated trajectory analysis, a summary of whether the patient is improving, stable, or declining based on previous encounters. Track symptom progression across visits, monitor vital trends, and review clinical history without manually reading through every prior note.

VB Virtual Scribe supports two encounter modes. In-Office mode captures your microphone audio for post-visit single-speaker dictation. Telehealth mode captures both your voice and the call audio for remote patient encounters. Both modes produce high-accuracy transcription and AI-generated SOAP notes. Start a live transcription session from the web dashboard or iOS app with one tap.

Access all patient encounters from any desktop browser. The web dashboard provides a full-screen view of SOAP notes, raw transcripts, billing codes, and patient history. Use the Copy buttons to paste individual SOAP sections directly into your EHR. Filter encounters by date, patient, status, or provider across your entire practice.

Generate professional clinical reports as PDF documents directly from the iOS app. Each PDF includes the complete SOAP note, encounter metadata, patient information, and suggested billing codes in a clean, print-ready format. Use PDFs for patient records, referral letters, insurance documentation, legal records, or as backup alongside your EHR.

Maintain a searchable patient list with name and date of birth. Each patient profile stores their complete encounter history, AI-generated summaries, clinical trajectory, and all associated SOAP notes. Your patient data stays organized and accessible from both iOS and the web dashboard.

Built-in appointment management lets your practice coordinate documentation with patient visits. Practice staff can add appointments and patients so you can focus on clinical documentation. View your daily schedule alongside encounter status to track which patients still need documentation and which charts are complete.

Invite receptionist staff to help manage your practice workflow. Staff members can add patients, schedule appointments, and organize encounters, while clinical documentation and SOAP note access remain restricted to authorized providers. Role-based access control ensures PHI is only visible to those who need it.