VoiceboxMD’s Notepad reimagines the entire workflow. It understands medical note structure, HPI, ROS, PE, Assessment & Plan, SOAP format, MSE for mental health. You dictate naturally without worrying about punctuation, capitalization, or where things go. The AI handles it.
The Documentation Crisis
Physicians spend 49% of their workday writing notes, not treating patients. That's nearly two hours every single evening. An average physician with 20 patients daily spends an extra 300+ minutes documenting after hours.
Ambient scribes demand annual contracts and weeks of implementation. Meanwhile, you're still typing away at 9 PM, wondering if there's a better way.
There is. And it only costs $49 per month.
The 4 Game-Changing Features That Make VoiceboxMD the Best Medical Dictation Software for Busy Physicians
Clinical Notepad That Handles Complexity So You Don't Have To
Lightning-Fast, Medically-Intelligent Speech-to-Text That Actually Works
VoiceboxMD provides an active dictation tool that works with Mac, PC, and mobile devices. This tool converts speech to text with the press of a button, enabling transcription in place of typing.
Mobile-to-Desktop Sync That Matches Real Physician Workflows
VoiceboxMD's mobile-to-desktop sync is seamless by design:
The real workflow:
Between exam rooms: Patient chart in hand, you record a 30-second voice memo on your iPhone. No appointments blocked. No typing required.
Instant transcription: By the time you finish charting the previous patient, your note is transcribed, AI-summarized, and formatted.
Desktop review: Open VoiceboxMD on your workstation. Your mobile notes are waiting, formatted and ready. You scan for accuracy in seconds, make edits if needed, then sign into the EHR.
No typing. No re-dictating. No delays.
VoiceboxMD was architected for healthcare from day one. Security isn't bolted on, it's the architecture.
Enterprise-Grade HIPAA Security Built Into Every Layer
End-to-end encryption: Data encrypted at rest and in transit with enterprise-grade AES-256 encryption. Only you can read your notes.
HIPAA-compliant infrastructure: Business Associate Agreements (BAA) included standard. No add-on fees. No surprise compliance costs.
Medical-grade access controls: Single-provider voice authentication. Your account can't be accessed from someone else's device without explicit authorization
Compliance monitoring: Automatic audits, secure logging, and transparency reports so you know your data is protected.
Why VoiceboxMD Wins on Value
| Feature | VoiceboxMD | Dragon Medical One | DeepScribe |
|---|---|---|---|
| Monthly Cost | $49 | $600–$800 | $300–$500 |
| Accuracy | 99% medical | 99% | 95%+ |
| Real-Time Dictation | Yes | Yes | Ambient only |
| Mobile Sync | Full integration | Limited | Limited |
| HIPAA Included | Yes, no extra fees | $1,499–$1,599/year | Yes, included |
| Setup Time | Minutes | Weeks | Weeks |
| Time Saved Per Visit | 15 minutes | 12 minutes | 18 minutes |
Here’s the real opportunity cost: If a physician saves 15 minutes per visit, documents 20 patients daily, and works 250 clinical days annually, that’s 1,250 hours saved per year. At a physician’s loaded hourly cost ($150–$200), that’s $187,500 in recovered productivity.
Medical AI evolved dramatically in 2024–2025.
Cloud infrastructure is secure enough for HIPAA. Voice recognition accuracy crossed the 95%+ threshold that makes real-time dictation viable.
Large language models now understand medical context better than specialized proprietary engines.
VoiceboxMD filled that gap. It’s built on modern AI architecture, cloud-native security, and a pricing model that makes sense for real practices.
Join the growing network of 10,000+ physicians
who've already discovered VoiceboxMD platform
Start your free 7-day trial of VoiceboxMD today. No commitments. See how many hours you’ll reclaim this week.
Select PlanFrequently Asked Questions
What is VoiceboxMD and who is it for?
Click to verify the compatibility of VoiceboxMD with your system.
What's included in the 7-day free trial?
During the 7‑day free trial, you get full access to the core VoiceboxMD experience so you can see how it fits your real workflow before paying. That typically includes:
- Unlimited medical dictation on desktop (Mac and Windows) with the same fast, accurate speech‑to‑text engine as paid users.
- Access to the clinical notepad so you can test structured SOAP/H&P notes, auto‑formatting, and copy‑to‑EHR workflows.
- Mobile app access to try recording encounters on the go and syncing transcripts back to your desktop.
- All built‑in security and HIPAA-grade protections (no “lite” or downgraded environment) plus standard support for any setup questions during the trial.
Is there a learning curve?
Please click here to schedule a demo call, during which a member of our team will provide an overview of the functionality.
Is VoiceboxMD HIPAA compliant?
Yes. VoiceboxMD is built for healthcare and follows HIPAA requirements for protecting PHI, including encryption in transit and at rest, controlled access, and secure handling of audio and transcripts. Using a compliant dictation platform helps clinicians avoid the risks associated with consumer speech tools that do not meet healthcare privacy standards.
How does pricing work?
Essential ($49/m):
Try fast, accurate speech‑to‑text for clinical notes, advanced medical vocabulary, and macros/phrases/templates on one device (desktop or mobile). Includes live chat and email support, with no setup fees or contracts.
Power ($79/m):
Everything in Essential, plus AI Medical Scribe for automated SOAP note generation, the ability to upload pre‑recorded audio for transcription, and use on up to three devices per user. You also get priority support with a 4‑hour response target, free updates, and no setup fees or long‑term commitment.
Premium ($139/m):
Everything in Power, plus doctor–patient interaction comprehension, AI‑assisted summarization and insights, superbill creation, and an enhanced dashboard for advanced features. Premium includes continuous feature upgrades and priority support, again with no setup fees or contracts.
Why do we ask for a credit card for the free trial?
A card helps keep VoiceboxMD secure, stable, and sustainable for real clinicians. Requiring a valid payment method dramatically reduces spam accounts, scripted abuse, and non‑clinical usage that can drive up infrastructure costs and degrade performance for active medical users. It also lets us provision the full production environment, HIPAA‑grade infrastructure, real‑time speech engines, and AI scribe capacity, without limiting features or putting you on a “lite” version, and ensures your subscription continues uninterrupted only if you decide VoiceboxMD genuinely saves you time.