Medical Dictation Templates
Medical Dictation Templates for EHR | Customizable Clinical Notes
Medical Dictation Templates
Stop Rebuilding the Same Note 30 Times a Day
VoiceboxMD medical dictation templates eliminate the repetitive charting from your documentation workflow. Create a template once. Dictate into it forever. Across every specialty, every note type, every EHR system you use.
2+
Hours saved daily
150+
EHR systems supported
49$
Per month, templates included
99%
Medical transcription accuracy
The Problem
The documentation tax is destroying your practice
43% of physicians report burnout symptoms, and documentation is the number-one driver. The average doctor spends 16 minutes on EHR tasks per patient encounter. Over a full day, that’s 2+ hours of charting that could be spent seeing patients, generating revenue, or going home on time.
Every minute you spend rebuilding note structures, you’re leaving money on the table. At $200+ per patient visit, just three extra patients a day adds up to over $150,000 in annual revenue.
And yet most physicians still dictate into blank fields like they’re writing every note for the first time.
The Solution
How VoiceboxMD medical dictation templates work
Most EHR templates are locked inside your EHR. Change systems? Start over. Switch devices? Tough luck. Want to modify a template on your phone between patients? Forget about it.
VoiceboxMD templates work at the operating system level. That means they follow you everywhere, PC, Mac, any EHR. Epic. Cerner. athenahealth. eClinicalWorks. Practice Fusion. All 150+ systems we support Your templates travel with you because they live in VoiceboxMD, not inside your EHR’s walled garden.
Here’s the workflow:
1. Build your template, Create structured note frameworks for any encounter type. SOAP notes, H&Ps, progress notes, discharge summaries, procedure notes, referral letters. Do it on desktop or mobile in minutes.
2. Dictate into it, Open your template, place your cursor in any EHR text field, hit one hotkey, and start talking. VoiceboxMD fills in your template sections with medically accurate speech-to-text at 99% accuracy.
3. Reuse it forever, Every template you build is saved, synced, and ready across all your devices. Build once, dictate a thousand times.
No IT department. No marketplace installation. No six-week implementation.
You’ll be dictating into custom templates within two minutes of downloading the app.
Templates for every specialty
Whether you’re in Family Medicine documenting 25 patients a day, Cardiology writing up complex stress test results, or Psychiatry structuring intake evaluations, VoiceboxMD lets you build unlimited templates tailored to your exact clinical workflow.
Physicians use VoiceboxMD templates across Internal Medicine, Orthopedics, OB/GYN, Pediatrics, Dermatology, Urgent Care, Gastroenterology, and dozens more specialties. Each template captures your preferred note structure, section headings, and documentation style, so the AI learns how you chart, not the other way around.
Why VoiceboxMD
Your EHR doesn't own your templates anymore
Here’s what makes VoiceboxMD fundamentally different from EHR-native templates or expensive ambient AI scribes charging $300–500/month:
You stay in control. With VoiceboxMD templates, you dictate exactly what you mean into a structure you designed. The AI handles the transcription. You handle the medicine. The result: structured, accurate clinical notes, every time.
VoiceboxMD starts at $49/month with no contracts, no setup fees, and a free 7-day trial on every plan. Templates are included in all plans. Not an add-on. Not a premium feature. Included.
Security
HIPAA-compliant templates built for real clinical workflows
Every template you create in VoiceboxMD is protected by end-to-end AES-256 encryption. We’re fully HIPAA-compliant with a signed Business Associate Agreement included at no extra charge. Your patient data never trains our models. Your templates stay yours.
VoiceboxMD works on Windows, Mac, and iOS, so whether you’re dictating at your desk, on rounds with your phone, or finishing notes on your laptop at home, your templates and your security travel with you. Cross-device sync means you start a note on mobile and finish it on desktop without missing a word.
Get Started
Stop charting after hours. Start dictating with templates today.
Physicians who use structured dictation templates save an average of 13+ minutes per note. Over 20 patients, that’s over 4 hours returned to your day. Enough time to see 3–5 more patients, leave the office on time, or both.
VoiceboxMD gives you the templates, the dictation engine, and the AI accuracy to make that happen, starting at $49/month with a free 7-day trial.
No contracts. No setup. No IT tickets. Download, build your first template, and start dictating in under 2 minutes.
Medical Dictation Templates
Frequently Asked Questions
What is a medical dictation template?
A medical dictation template is a pre-built note structure, like a SOAP note, H&P, or progress note framework, that you dictate into using voice recognition software. Instead of building each note from scratch, you speak into predefined sections. VoiceboxMD lets you create unlimited custom templates for any specialty or encounter type, and they work across every EHR system.
How much time do medical dictation templates actually save?
Published research shows optimized clinical note templates save 13+ minutes per ambulatory note. VoiceboxMD users typically report saving 2+ hours per day when combining templates with AI-powered dictation, that translates to 3–5 additional patient visits daily and over $150,000 in recovered annual revenue.
Do VoiceboxMD templates work with my EHR system?
Yes. VoiceboxMD templates work with every EHR system, Epic, Cerner, athenahealth, eClinicalWorks, Practice Fusion, NextGen, Allscripts, and 150+ others. Because VoiceboxMD operates at the OS level (not inside your EHR), there’s no integration required. Place your cursor in any text field and dictate.
Can I customize templates for my medical specialty?
Absolutely. You create your own templates from scratch based on your preferred note structure, or modify existing ones. Templates are fully customizable across all specialties, Family Medicine, Cardiology, Orthopedics, Psychiatry, Pediatrics, Dermatology, and more. Your templates capture your preferred section headings, note format, and documentation style.
Are VoiceboxMD templates HIPAA-compliant?
Yes. All VoiceboxMD data, including your templates and dictated notes, is protected by AES-256 encryption in transit and at rest. We provide a signed Business Associate Agreement (BAA) with every account at no additional cost. Audio is automatically deleted after transcription. Full HIPAA compliance is built into every plan.
How much does VoiceboxMD cost? Are templates included?
Plans start at $49/month (Essential), with Power at $79/month and Premium at $139/month. Templates are included in all plans, they’re not an add-on or premium feature. Every plan comes with a free 7-day trial (14 days for annual billing). No contracts, cancel anytime.
What's the difference between dictation templates and an AI medical scribe?
Templates give you structured frameworks to dictate into, you control the output. AI scribes listen to patient encounters and generate notes automatically. Many physicians use both: templates for structured notes they want full control over, and AI scribe for ambient documentation during patient visits. VoiceboxMD offers both capabilities in one platform, templates in all plans, AI scribe in Power and Premium.
How do I get started with VoiceboxMD templates?
Download VoiceboxMD for Mac, Windows, or iOS. Go to Options > Templates and create your first template. You’ll be dictating into custom clinical note templates within 2 minutes. Start with our free 7-day trial, no setup fees, no IT department needed, no contracts.
Ready to get started?
Download VoiceboxMD, create your first template, and start dictating in under 2 minutes. Free 7-day trial on all plans.