Medical Transcription Software
Clinical audio in, chart-ready notes out, in minutes. AI transcription built on a medical speech model, with no per-line fees and no waiting on a service.
Transcription Services Made Sense Before the AI Could Do It Better
Traditional medical transcription records audio and sends it to a human transcriptionist for processing, which introduces delays, per-line costs, and another set of eyes on protected health information. VoiceboxMD replaces that pipeline with AI-powered transcription: your voice is converted in real time or from uploaded audio, no humans in the loop and no waiting. The engine structures notes into SOAP format, and on Power and Premium it also suggests ICD-10 and CPT codes.
| Factor | VoiceboxMD AI Transcription | Traditional Transcription Service |
|---|---|---|
| Turnaround | Minutes, automated | Hours to days per file |
| Pricing model | Flat monthly, from $49/mo | Per line, per minute, or per report |
| Medical terms | Medical speech model plus your custom vocabulary | Depends on the transcriptionist |
| HIPAA posture | BAA included on every plan | Varies by vendor, often extra |
| Availability | 24/7, no queue | Business hours and backlogs |
| Format | SOAP-structured, chart-ready | Raw text, you reformat |
| Who edits | You review and sign in minutes | Back-and-forth correction cycles |
Three Ways to Get From Voice to Chart
Upload recorded audio
Recorded a patient encounter or a memo on your phone? Upload the audio file and get a fully transcribed, AI-formatted clinical note back in minutes, complete with SOAP structure and ready to paste into your EHR. Audio upload is included on the Power plan.
Dictate in real time
Skip the recording step entirely. Place your cursor in any EHR field and speak; the transcript appears as you talk, formatted and punctuated. This is classic medical dictation, and it lives on every plan.
Let the AI scribe listen
The ambient scribe comprehends the doctor-patient conversation and drafts the structured note itself. Transcription without dictating at all: review, edit, sign.
Prefer speaking straight into the chart? See medical dictation software for the real-time workflow, or the AI medical scribe for ambient notes.
Test it on your own audio. Upload a recording, get the structured note back in minutes, no sales call.
Start free trialMedical Transcription Software, Frequently Asked Questions
What is medical transcription software?
Medical transcription software converts recorded clinical audio into written documentation. Traditional transcription sends audio to human transcriptionists and returns text hours or days later. AI medical transcription software like VoiceboxMD transcribes the same audio in minutes with a medical speech model, structures it into SOAP format, and leaves you only the review.
How is AI transcription different from a human transcription service?
Speed, cost model, and consistency. A human service charges per line or per minute and returns work on its own schedule. VoiceboxMD is a flat monthly subscription starting at $49/month with unlimited use, returns notes in minutes at any hour, and applies the same medical speech model and your custom vocabulary to every file. There are no humans in the loop, which also means fewer people ever touch PHI.
Is VoiceboxMD transcription HIPAA compliant?
Yes. All audio is encrypted in transit with TLS 1.3 and at rest with AES-256, audio is deleted automatically within 7 days, and a Business Associate Agreement is included with every subscription at no additional cost. Your recordings are never used to train AI models.
What audio can I upload for transcription?
Pre-recorded encounter summaries, voice memos captured between patients, and audio files from your computer, as WAV, MP3 or M4A up to 60 minutes each. Upload is in the VoiceboxMD web app on the Power and Premium plans, ten recordings a day, with the same patient and template choice as a live visit; notes come back AI-formatted with SOAP structure and suggested billing codes.
Can transcription go directly into my EHR?
Yes. Finished notes paste into any EHR field, and if you prefer to skip files entirely, real-time dictation types directly into Epic, Cerner, athenahealth, Practice Fusion, eClinicalWorks, and any system that accepts text input.
What does medical transcription software cost?
VoiceboxMD plans are flat-rate: Essential at $49/month for the ambient AI scribe and real-time speech-to-text, Power at $79/month adding billing codes and the paperwork around the visit, and Premium at $99/month adding a writing style learned from your own edits. Every plan includes the free trial, HIPAA compliance with BAA, and no annual contract.
Retire the transcription queue.
Free trial, flat monthly pricing, cancel anytime. BAA included.
Start free trial