Specialty Dictation
Dictation Software for Surgeons
Surgery dictation software for operative reports, pre-op notes, and surgical documentation across 12+ subspecialties. Works with Epic, Cerner & all EHRs.
Documentation Takes Hours Every Week. That's Time You'll Never Get Back.
In an AMA-funded time-and-motion study of physicians in ambulatory practice, physicians spent 49.2% of the office day on EHR and desk work and 27.0% face to face with patients (Sinsky et al., Annals of Internal Medicine, 2016).
The arithmetic is simple: faster documentation means better continuity of care, cleaner billing, fewer denied claims, and more time doing what you trained a decade to do, operate.
How VoiceboxMD Fits the Surgical Workflow
Dictate Operative Reports in Real Time
Place your cursor in any EHR text field, Epic OpTime, Cerner SurgiNet, athenaHealth, or any other system, and speak naturally. VoiceboxMD transcribes in real time with no batch processing and no transcription queue.
The speech recognition software accurately handles complex surgical terminology: laparoscopic cholecystectomy, DeBakey forceps, 3-0 Vicryl, Roux-en-Y anastomosis, Bookwalter retractor, fascia closed with 1-0 PDS in running fashion, all captured correctly on the first pass.
Dictate Between Cases on Your iPhone
Walking from the OR to the PACU? Grabbing coffee before your next case? Dictate the operative note on your iPhone while the details are fresh. Your notes sync to your Mac or Windows workstation automatically, open your EHR, paste, review, sign.
This is how most surgeons actually document: in fragments between cases, not sitting at a desk for an hour after the last case. VoiceboxMD was designed for that rhythm. Every note is encrypted in transit and at rest.
Templates Built for Surgical Documentation
Create reusable templates for every document type in your surgical practice: operative reports, pre-operative H&Ps, brief operative notes, post-op check notes, procedure notes, surgical consult letters, and discharge summaries.
Build procedure-specific templates with expandable dot phrases. A template for right total knee arthroplasty can include standard approach language, implant fields, cement technique, and drain placement, customized once, reused for every case. The AI’s “Refine with AI” button can expand basic section headings into detailed clinical prompts for you.
Templates surface in a dropdown on the VoiceboxMD widget, switch between your cholecystectomy template and your hernia repair template without opening settings.
See it in your own EHR. The trial takes minutes, no sales call.
Try it freeBuilt for Every Surgical Subspecialty
VoiceboxMD uses a medical speech model that handles terminology from every major surgical discipline, and you can add your own instruments, implants and procedure names to custom vocabulary.
General Surgery
Cholecystectomy, appendectomy, hernia repair, bowel resection, Whipple procedure, Nissen fundoplication. Recognizes Harmonic scalpel, LigaSure, Endo GIA stapler, and all standard instrument sets.
Orthopedic Surgery
Total joint arthroplasty, ACL reconstruction, rotator cuff repair, spine fusion, fracture fixation. Captures implant manufacturer, lot number, size, and laterality, the fields that drive billing accuracy.
Cardiothoracic Surgery
CABG with LIMA/SVG conduit specifications, valve replacement (mechanical and bioprosthetic), VATS lobectomy, bypass and cross-clamp times, cardioplegia details, intraoperative TEE findings.
Neurosurgery
Craniotomy, microdiscectomy, VP shunt placement, stereotactic biopsy. Handles spinal level confirmation, neuromonitoring data (SSEPs, MEPs, EMG), and navigation system documentation.
Vascular Surgery
Carotid endarterectomy, AAA repair (open and EVAR), femoral-popliteal bypass, AV fistula creation. Graft specifications, shunt details, intraoperative duplex, and completion angiography findings.
Plastic & Reconstructive Surgery
Free flap harvest (DIEP, TRAM, latissimus dorsi), microvascular anastomosis with ischemia times, implant specifications, defect and flap measurements, and skin graft donor site documentation.
Surgical Oncology
TNM staging, margin status (R0/R1/R2), lymph node dissection counts, frozen section results, specimen orientation, and neoadjuvant treatment response, all critical for tumor board documentation and cancer registry.
Trauma Surgery
Damage control laparotomy, splenic repair or splenectomy, thoracotomy, mechanism of injury, ISS scoring, massive transfusion protocol activation, and time-critical documentation in emergent conditions.
Bariatric Surgery
Roux-en-Y gastric bypass, sleeve gastrectomy, revision procedures. BMI documentation, pouch and limb length measurements, staple line reinforcement, and the 6-month medically supervised weight loss records required for insurance.
Colorectal Surgery
Low anterior resection, abdominoperineal resection, colostomy creation and reversal, Hartmann’s procedure, TME quality documentation, and synoptic reporting for colorectal cancer cases.
Urology
Robotic prostatectomy, nephrectomy (partial and radical), cystectomy with diversion, TURP, and ureteroscopy. Robotic console times, nerve-sparing details, and ureteral stent placement documentation.
ENT / Head & Neck Surgery
Tympanoplasty, FESS, thyroidectomy, parotidectomy, microlaryngoscopy. Facial nerve monitoring, recurrent laryngeal nerve identification, and specimen orientation for oncologic cases.
From Download to Dictating in Under 2 Minutes
Security That Meets the Standard You Hold Yourself To
Operative reports contain some of the most sensitive clinical data in medicine, detailed descriptions of what was done to a patient’s body. VoiceboxMD treats that data accordingly.
All dictation audio is encrypted with AES-256 at rest and TLS 1.3 in transit. Audio is deleted automatically within 7 days. Every subscription includes a signed Business Associate Agreement at no additional cost. Role-based access controls ensure PHI is only visible to authorized providers.
Our support team is available via live chat and email to help with onboarding, template configuration, and any workflow questions. Software updates are released regularly and included free, you’ll always be running the latest version with the newest terminology and performance improvements.
“Voicebox MD has been a fantastic tool to improve my workflow. I’m seeing more patients than before, my charts are always completed by the end of clinic, and I get to spend time with my family in the evenings instead of typing notes.”, Dr. Travis Brown, Physician
Essential, $49/mo
The ambient AI scribe with no monthly note cap, plus real-time speech-to-text dictation directly into your EHR, AI note structuring into SOAP, H&P or your own templates (an operative report, a consult), and custom vocabulary for surgical terms. Perfect for surgeons who want word-for-word control over every operative report.
Free 7-day trial included.
Power, $79/mo
Everything in Essential plus ICD-10 and CPT code suggestions, referral and prior-auth letters, after-visit summaries, an orders checklist, and pre-recorded audio upload in the web app.
Most popular with surgeons.
Premium, $99/mo
Everything in Power plus a writing style learned from your own edits (it takes effect after 10 notes). Ambient listening for pre-op and post-op clinic visits is included on every plan. Ideal for surgeons with both clinic and OR days.
Free 7-day trial included.
Frequently Asked Questions
What dictation software do surgeons use?
Many surgeons use Dragon Medical One for direct dictation or type into EHR templates. Dragon's desktop product is Windows-only. VoiceboxMD offers the same word-for-word dictation control that surgeons need for operative reports, plus AI-powered note formatting, with a published price from $49/month and a BAA included. Microsoft does not publish Dragon prices.
Can VoiceboxMD handle complex operative reports?
Yes. VoiceboxMD supports real-time dictation of full operative reports directly into your EHR. On every plan, AI note structuring can arrange your dictation into an operative report template you set up once, with sections such as Preoperative Diagnosis, Postoperative Diagnosis, Procedure Performed, Anesthesia, Findings, Technique, EBL, Specimens, Drains and Disposition. You can also build macros for the procedures you perform most often.
How accurate is VoiceboxMD with surgical terminology?
VoiceboxMD uses a medical speech model that recognizes surgical instruments (Bovie, Harmonic scalpel, DeBakey forceps), procedure names (laparoscopic cholecystectomy, Whipple, Roux-en-Y), suture types (Vicryl, Prolene, PDS, Monocryl), anatomical terms and implant names. Add anything it misses to your custom vocabulary, no manual voice training required.
Is VoiceboxMD HIPAA compliant for surgical documentation?
Yes. VoiceboxMD is HIPAA compliant. All data is encrypted with AES-256 at rest and TLS 1.3 in transit. Audio is deleted automatically within 7 days. A Business Associate Agreement is included on every plan at no extra cost.
Does VoiceboxMD work with Epic for operative reports?
Yes. The VoiceboxMD desktop app works with Epic Hyperspace and Hyperdrive on Mac or Windows. It pastes your dictation into the Epic field your cursor is in: OpTime, progress notes, H&Ps, discharge summaries and operative report fields. No Epic Marketplace installation, API configuration or IT involvement is required.
What EHR systems does VoiceboxMD support?
VoiceboxMD is EHR-agnostic. It works with every EHR system that has a text field: Epic, Oracle Cerner, athenaHealth, MEDITECH, eClinicalWorks, NextGen, Allscripts, Practice Fusion, and any other system. Inside a Citrix, VMware or Remote Desktop session, pasting works only if the remote client passes the paste through, so test it in your own environment during the trial.
Can I dictate between surgical cases on my phone?
Yes. The VoiceboxMD mobile app (iPhone and Android) lets you dictate operative notes, post-op updates or consult letters between cases. Notes sync automatically to your Mac or Windows workstation. When you're ready, open your EHR, paste the completed note, review and sign. Recordings are encrypted in transit and at rest.
How does VoiceboxMD compare to Dragon Medical for surgeons?
VoiceboxMD publishes its price, from $49/month; Microsoft does not publish Dragon Medical One prices, and it is sold through Microsoft and resellers. VoiceboxMD includes a BAA on every plan at no extra cost. VoiceboxMD supports Mac natively (Dragon dropped Mac support in 2018). Setup takes under 2 minutes versus days or weeks with Dragon. Both offer precise dictation control for operative reports, but VoiceboxMD adds AI-powered note structuring and mobile dictation with desktop sync.
What surgical subspecialties does VoiceboxMD support?
VoiceboxMD supports all surgical subspecialties including general surgery, orthopedic surgery, cardiothoracic surgery, neurosurgery, vascular surgery, plastic and reconstructive surgery, surgical oncology, trauma surgery, bariatric surgery, colorectal surgery, urology, ENT/head and neck surgery, and more. Choose the Surgery specialty setting for a starter vocabulary, then add the terms of your own discipline as custom terms at any time.
How fast can I set up VoiceboxMD?
Under 2 minutes. Download the installer, install on your Mac or Windows PC, sign in and start dictating. No IT department involvement, no server infrastructure, no EHR marketplace installation, and no voice training profiles.
Does VoiceboxMD help with surgical billing and coding?
On the Power and Premium plans, VoiceboxMD suggests relevant CPT and ICD-10 codes based on your dictated documentation. Structured operative report templates also help make sure the required documentation elements are in the note.
Is there a free trial?
Yes. Every plan includes a free trial on the plan you choose. Monthly plans include 7-day trials; annual plans include 14-day trials. A card is collected at signup but not charged during the trial. No long-term contracts. Cancel anytime with no additional charge.
Finish Your Operative Notes Before You Leave the Hospital
Download VoiceboxMD, try it on your next case, and experience the difference that purpose-built surgical dictation software makes.
Try it on your own charts
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