Dictation Software for Surgeons

Walking from the OR to the PACU? Grabbing coffee before your next case? Dictate the operative note on your iPhone while the details are fresh. Your notes sync to your Mac or Windows workstation automatically, open your EHR, paste, review, sign.

This is how most surgeons actually document: in fragments between cases, not sitting at a desk for an hour after the last case. VoiceboxMD was designed for that rhythm. Every note is encrypted end-to-end and HIPAA-compliant.

Create reusable templates for every document type in your surgical practice: operative reports, pre-operative H&Ps, brief operative notes, post-op check notes, procedure notes, surgical consult letters, and discharge summaries.

Build procedure-specific templates with expandable dot phrases. A template for right total knee arthroplasty can include standard approach language, implant fields, cement technique, and drain placement, customized once, reused for every case. The AI’s “Refine with AI” button can expand basic section headings into detailed clinical prompts for you.

Templates surface in a dropdown on the VoiceboxMD widget, switch between your cholecystectomy template and your hernia repair template without opening settings.

VoiceboxMD’s medical vocabulary engine is trained on terminology from every major surgical discipline. The self-learning AI adapts to your specific terminology, accent, and documentation style with every session.

Cholecystectomy, appendectomy, hernia repair, bowel resection, Whipple procedure, Nissen fundoplication. Recognizes Harmonic scalpel, LigaSure, Endo GIA stapler, and all standard instrument sets.

Total joint arthroplasty, ACL reconstruction, rotator cuff repair, spine fusion, fracture fixation. Captures implant manufacturer, lot number, size, and laterality, the fields that drive billing accuracy.

CABG with LIMA/SVG conduit specifications, valve replacement (mechanical and bioprosthetic), VATS lobectomy, bypass and cross-clamp times, cardioplegia details, intraoperative TEE findings.

Craniotomy, microdiscectomy, VP shunt placement, stereotactic biopsy. Handles spinal level confirmation, neuromonitoring data (SSEPs, MEPs, EMG), and navigation system documentation.

Carotid endarterectomy, AAA repair (open and EVAR), femoral-popliteal bypass, AV fistula creation. Graft specifications, shunt details, intraoperative duplex, and completion angiography findings.

Free flap harvest (DIEP, TRAM, latissimus dorsi), microvascular anastomosis with ischemia times, implant specifications, defect and flap measurements, and skin graft donor site documentation.

TNM staging, margin status (R0/R1/R2), lymph node dissection counts, frozen section results, specimen orientation, and neoadjuvant treatment response, all critical for tumor board documentation and cancer registry.

Damage control laparotomy, splenic repair or splenectomy, thoracotomy, mechanism of injury, ISS scoring, massive transfusion protocol activation, and time-critical documentation in emergent conditions.

Roux-en-Y gastric bypass, sleeve gastrectomy, revision procedures. BMI documentation, pouch and limb length measurements, staple line reinforcement, and the 6-month medically supervised weight loss records required for insurance.

Low anterior resection, abdominoperineal resection, colostomy creation and reversal, Hartmann’s procedure, TME quality documentation, and synoptic reporting for colorectal cancer cases.

Robotic prostatectomy, nephrectomy (partial and radical), cystectomy with diversion, TURP, and ureteroscopy. Robotic console times, nerve-sparing details, and ureteral stent placement documentation.

Tympanoplasty, FESS, thyroidectomy, parotidectomy, microlaryngoscopy. Facial nerve monitoring, recurrent laryngeal nerve identification, and specimen orientation for oncologic cases.

Operative reports contain some of the most sensitive clinical data in medicine, detailed descriptions of what was done to a patient’s body. VoiceboxMD treats that data accordingly.

All dictation audio is encrypted with AES-256 at rest and TLS 1.3 in transit. Audio files are automatically deleted immediately after transcription processing, nothing persists on our servers. Every subscription includes a signed Business Associate Agreement at no additional cost. Role-based access controls ensure PHI is only visible to authorized providers.

Our support team is available via live chat and email to help with onboarding, template configuration, and any workflow questions. Software updates are released regularly and included free, you’ll always be running the latest version with the newest terminology and performance improvements.

Join 1,000+ physicians who have eliminated after-hours charting. Download VoiceboxMD, try it on your next case, and experience the difference that purpose-built surgical dictation software makes.